The Volunteer Coordinator works to ensure maximum volunteer support to cover daily classes and strategizes volunteer recruitment, training, and retention. This role serves as a liaison to other groups and agencies within the community to develop and maintain strong relationships.
- Responsible for recruitment and training of volunteers for the day-to-day operations including interns where applicable.
- Facilitates monthly volunteer orientations as well as assists with ongoing volunteer supervision and training opportunities in coordination with applicable staff.
- Pre-screens all applicants via telephone and email.
- Runs all background checks on volunteers and staff immediately following orientation.
- Facilitates one-on-one or group trainings as needed for prospective volunteers.
- Updates and manages volunteer database and files.
- Ensures that all applicable PATH Standards that relate to volunteers are understood, implemented, and complied with
- Tracks volunteer hours and completes monthly report.
- Coordinates Volunteer of the Month program.
- Coordinates volunteer special events – holidays, recognition (Barn Brags), cleaning/decorating volunteer room, annual volunteer appreciation party.
- Prioritizes, attends, and manages 3rd party events for recruitment and marketing, including volunteer fairs, community fairs, speaking engagements, etc. as deemed appropriate.
- Organizes and facilitates speaking engagements at local school, churches, & businesses and acts as main point of contact for volunteer inquiries and communications.
- Maintains a weekly volunteer schedule.
- Communicates with volunteers regarding schedule needs and updates volunteer schedule.
- Works with supervisor to assist with communication between instructors and volunteers to ensure class volunteer coverage is maintained for all classes.
- Responsible for organization and facilitation of recognition program as well as retention programs for volunteers.
- Verifies hours and writes letters of recommendation for volunteers.
- Coordinates Team Leads for Group Volunteer Days.
- Communicates policy and procedure changes to volunteers.
- Assists with coordination of volunteers for fundraisers and special events such as horse shows and clinics.
- Assists as stand-in volunteer for classes as needed.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee may be required to lift up to 40 pounds
- The employee may be required to work outdoors in all-weather scenarios
- Previous experience in working with a large and diverse group of individuals.
- Demonstrates a professional manner in working with the Board of Directors, volunteers, staff, and community
- Superior written and verbal communication skills
- Strong computer skills, including Microsoft Office experience
- Attention to detail and ability to meet multiple deadlines while working in a fast-paced, multi-tasking environment
- Ability to make independent decisions, demonstrate leadership ability, and build relationships
- Positive attitude, flexibility, team player, creative thinker, and must have an acute attention to detail in writing and in managing multiple projects.
- Ability to work independently
- Professional Association of Therapeutic Horsemanship Int’l (PATH) certification, or experience
- Previous experience working with volunteers
- Previous experience with client/donor database software (Salesforce)
Email cover letter and application to: email@example.com