Staff Assistant (Part-Time)

The Center for American and International Law
July 12, 2022
5201 Democracy Drive, Plano, TX
Job Type



The Center for American and International Law is seeking a self-motivated and goal-oriented Staff Assistant with experience multi-tasking and prioritizing work while managing a variety of projects. The person hired for the position will be an important member of the Advancement team.

CAIL was formed in 1947 as the Southwestern Legal Foundation by Robert Storey, Dean of SMU Law School, upon returning from his service as Executive Trial Counsel at the Nuremberg Tribunal following World War II. Dean Storey believed there needed to be an organization to provide continuing legal education for attorneys and to promote and explain the importance of the rule of law. CAIL has fulfilled this mission by training attorneys and law enforcement from over 130 countries on a broad range of international and U.S. legal issues, by promoting the rule of law, such as through its actual innocence programming, and by providing ethics and management training to law enforcement officers from around the world.

Candidates must be dedicated to performing high quality work and have good relationship building skills since the advancement staff interact with donors, members, and stakeholders from around the world.

Key Responsibilities:

  • Major functions include data entry and management, thanking donors appropriately and timely, planning and implementing events, and assisting in researching grant opportunities and foundation prospects.
  • Provide support to the Advancement department including, but not limited to, calendar management, expense report management, mail processing, event and meeting management, and management of correspondence in a timely and accurate manner.
  • Assist in scheduling of virtual and in-person meetings.
  • Complete a wide array of administrative tasks to facilitate the Advancement team’s ability to raise funds for the organization, including assisting with projects and events, designing documents, reports, and presentations.
  • Generates and sends all donor acknowledgments within 48 hours of gift receipts.
  • Works with event software to manage sponsors, event guests, and table assignments.
  • Assist with special projects, events, and other general office tasks as needed or assigned.

Minimum Qualifications:

A bachelor’s degree preferred, but relevant work experience will be considered.

Preferred Qualifications:

Experience with data management and/or data research.

Professional experience working in nonprofit, advancement/fundraising office.


  • Proficiency and familiarity with donor database software, event software, or similar databases.
  • Ability to work effectively with a team of co-workers to accomplish a common objective and to build positive relationships with co-workers.
  • Strong organizational skills.
  • Highly proficient written communication skills.
  • Well organized and attentive to details.
  • Ability to work independently and to plan the accomplishments of tasks without constant direct supervision; accountable for performance.
  • Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Experience with Adobe Acrobat.
  • Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time and meet deadlines.
  • Ability to maintain social, ethical, and organizational standards in job related activities, at work and in the community.
  • Ability to maintain workplace and donor confidentiality.
  • A good sense of humor.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee must be able to sit for long periods of time at a computer, be able to use a computer, and be able to talk with donors and members via phone.

CAIL is an equal opportunity employer.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Terms

Hours: 25 hours a week.

Salary: $20.00 an hour.

Limited travel required within the Dallas metroplex.

Occasional evening work may be required as job duties demand.

This position will be located at our office (5201 Democracy Drive, Plano, TX 75024).

Application Instructions

Please submit a cover letter and resume to Rebecca Trejo at

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