Special Events Manager

Children's Advocacy Center of Collin County
July 25, 2022
2205 Los Rios Blvd., Plano, TX
Job Type


The Special Events Manager reports to the Vice President of Development and is responsible for managing all aspects of special events; from collaboration on conceptualization to execution of events that will maximize fundraising opportunities for the Children's Advocacy Center of Collin County.

Preferred Qualifications:

  • College Degree
  • Experience developing and executing high-level fundraising events
  • Working knowledge of Raiser’s Edge and Greater Giving

Job Skills Required:

  • Proven track record of developing and executing high level fundraising events.
  • Ability to cultivate and maintain donor, volunteer and vendor relationships.
  • Strong interpersonal, oral, and written communication skills
  • Ability to develop and manage event budgets.
  • Ability to manage and prioritize multiple projects simultaneously.
  • Proficient in Microsoft Office Suite.
  • Flexibility of schedule to work as needed for events and meetings.
  • Collaborates well with teams and works well independently.

Job Responsibilities:

  • Manage budget of event(s) including records of receipts for event expenditures, payment of vendors and payment of sponsors/partners.
  • Plan and execute all aspects of special events to maximize revenue, including venue, entertainment, catering and all logistics.
  • Develop print materials for all special events, including but not limited to: save the date, invitations, sponsor books and event programs.
  • Work collaboratively with donors, staff and volunteers to secure items for silent and live auctions for all fundraising events.
  • Vet all consignment partners to find fresh, affordable, high quality auction options for our donors.
  • Manage all auction data entry, forecast and item photography.
  • Build collaborative, successful relationships with special event volunteers and committee members.
  • Lead special event committee meetings, create agendas, follow up with all members regarding tasks.
  • Plan and execute all aspects of the annual Guardian Angel Reception.
  • Plan and execute all aspects of special annual events that vary from year to year such as committee appreciation events, retirement receptions, Open Houses and Community Cocktail Hours.
  • Work with Community Relations Manager to develop content for website and press releases, and promotion related to all special events and car raffle.
  • Ensure donations are received, recorded and that thank you letters are written to donors, participants, committee members, volunteers, etc. for each event and special project.
  • Collaborate and manage all logistical details for CAC’s special projects such as Back to School Fair and Holiday Project.
  • Manage portfolio of 15-20 donors to establish long term and meaningful relationships for the Advocacy Center.
  • Provide information as needed for the annual special event audit
  • Regular communication with Vice President of Development regarding event budget, event status, event challenges, volunteer needs, etc.
  • All other duties as assigned by supervisor

Application Instructions

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