Office Manager/Bookkeeper

Unite Life
May 27, 2022
McKinney, TX
Job Type


Unite Life is a fast-growing 501(c)3 non-profit organization that exists to build the way forward until no one walks alone. 

We develop and continue to innovate leading-edge technologies that connect new followers of Jesus to supportive and nurturing communities of faith. Our innovations help these new believers grow - no matter where they are in the world or how they came to faith. 

The Unite Life model integrates technology and human relationships to make discipleship efficient and effective. We connect Seekers around the world to vetted Christian churches within 25 miles of their geographic location, helping guide their progress all the way through to when they get baptized and start sharing their faith. The organization is seeking an experienced Office Manager with QBO Bookkeeping experience with the ability to serve in a fast-paced team environment. This is an in-office position at the Unite Life headquarters in McKinney, Texas. This position reports to the VP of Operations.

As the Office Manager/Bookkeeper, you will manage the hub of our information and financial flow.  We will rely on you to organize and coordinate office administration and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager/Bookkeeper is responsible for developing intra-office communication protocols, streamlining administrative and financial procedures, team member onboarding, and general HR management.

The successful Office Manager/Bookkeeper is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.


  • Supports company operations by maintaining office systems and managing the teams’ needs.
  • Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, supply requisitions, and bookkeeping services. 
  • Bookkeeping responsibilities include:
    • Enter all accounts payable, prepare unpaid bills report, and upon approval cut and process checks weekly.
    • Record accounts receivable upon receipt.
    • Reconcile bank accounts monthly.
    • Enter transactions and reconcile credit card accounts on a monthly basis.
    • Review general ledger and post adjusting journal entries, as needed.
    • Prepare monthly financial reports.
  • Point person for maintenance, mailing, shipping, supplies, equipment, and errands.
  • Provide general support to visitors.
  • Assist in developing and maintaining HR policies, documentation, and systems.
  • Maintains office efficiency by planning and implementing office systems, extensive calendar management, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Keeps leadership informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains staff by assisting in the recruiting, selecting, and onboarding of employees.
  • Achieves financial objectives by assisting in the preparation of the annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
  • Manage and oversee assigned projects, collaborating with team members to foster open communication and verify that all deliverables are on-track and accounted for.
  • Manage scheduling for the executive team, including agendas, travel arrangements, and other company logistics.
  • Perform administrative and office support, such as email and telephone communications, typing, dictation, spreadsheet creation, filing, document creation, meeting facilitation, and maintenance of contact database.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion.
  • Organize team communications and plan events, both internally and offsite.
  • Additional duties to help streamline, organize, project-manage, and move the organization forward will be delegated by the VP of Operations as needed.
  • Maintain a teachable attitude and be eager to learn company procedures. 


  • A passion for Jesus and fulfilling the Great Commission.  
  • Bachelor’s degree, preferably in business administration or finance.
  • Proven office management/administrative, and bookkeeping experience.
  • Demonstrated ability to interact effectively and appropriately with high-level professionals, boards, committees, volunteers, and executive staff. 
  • QBO proficiency.
  • Knowledge of accounting, data, and administrative management best practices and procedures.
  • Knowledge of human resources management best practices and procedures.
  • Strong Google Workspace skills.  


  • Great communicator. You have excellent oral and written communication. You effectively communicate and coordinate effectively at every level.
  • Strong project manager. You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing timelines. You manage a task from start to finish and keep everyone appropriately informed.
  • Problem solver. You like to solve a variety of problems – no task is too big or too small. You think ahead, consider all the variables, and anticipate challenges.
  • Detail-oriented. You are meticulously attentive to details, get it right the first time, and accurately keep track of all the moving parts.
  • Autonomous. Although we stay in close communication with each other, we don’t micromanage. We trust you to do your job well without much supervision but to know when to seek guidance from the executive team. You are comfortable taking initiative.
  • Service-driven. You are self-confident and assertive, approachable, and responsive. You understand the mission, needs, and direction of the organization.
  • Organizational agility. You have a collaborative work style and can work across departments to get the results and support you need.
  • Entrepreneurial. You can be versatile and have the vision to see what needs to be done.


  • With an eye on the future and many initiatives underway, Unite Life is an exciting place for professionals who enjoy a culture of teamwork and respect. 
  • This role will leverage all your skills and afford you the opportunity to learn new ones. 
  • You will enjoy a competitive salary with a benefits package, including medical insurance; vacation and sick leave; and paid holidays.

Unite Life is an equal opportunity employer and makes recruitment, employment, promotional, and all other human resource decisions without regard to race, color, national origin, age, sex, marital, disability, or veteran status. Because our primary mission is religious, Unite Life does lawfully require assent and adherence to our core doctrinal beliefs.

Application Instructions

Interested individuals should submit a cover letter and resume to with the subject line “Office Manager.

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