Office Manager

North Texas Community Foundation
December 13, 2023
Fort Worth, TX
Job Type


The Office Manager works closely with staff to support the Foundation’s operations and is responsible for first and consistent impressions of North Texas Community Foundation. S/He strives to represent the Foundation with a high level of integrity through a gracious, caring demeanor and professional appearance.  This position reports primarily to the Chief Financial Officer.

Office Manager duties include functioning as primary scheduler for the President & CEO; assisting the CFO with human resources duties; providing friendly, and knowledgeable assistance for all incoming calls and greeting visitors to the office; providing technology assistance and issue resolution; and setting up workspace and technology for new hires. This full-time position requires flexibility and ease in taking on new tasks as the office evolves and grows. This position works onsite at the NTCF office in downtown Fort Worth, Mondays-Fridays, 8:30 AM-5:00 PM.

Major Areas of Responsibility

Scheduling for CEO

  • Manage an extremely active calendar of appointments, requiring interaction with both internal staff and external executives and assistants, in close coordination with Executive Assistant to the CEO
  • Maintain organization calendars

Information Technology

  • Provide technology assistance and issue resolution, to include phone system, computers and office machines
  • Set up workspace and technology for new hires
  • Act as liaison with the Foundation’s IT vendors

Human Resources

  • Maintain human resources records by maintaining applications, resumes, benefit enrollment forms, PTO and sick leave, and annual evaluations.
  • Assist with employee onboarding, terminations, exit-interviews, and setting up training with HR consultants
  • Manage recruitment effort by posting and manage job descriptions and determining best sites to attract talented employees
  • Act as liaison with the Foundation’s benefit and HR vendors to address employee questions, process annual enrollment materials, and identify new benefits to increase employee retention
  • Process bi-month payroll and 403b contributions
  • Monitor changes in human resources laws and regulations


  • Log incoming checks and reconcile Deposit Log totals with Accounting Associate
  • Reconcile monthly office credit card statements and parking invoices
  • Coordinate Foundation mailings
  • Coordinate catering for onsite meetings and staff events
  • Draft and update NTCF procedures for which position has oversight
  • General administrative support as needed
  • Coordinating special projects as assigned


  • Professionally answer all incoming calls and assist/forward as appropriate
  • Warmly and professionally greet visitors
  • Pick up and process Foundation mail and coordinate Foundation shipments


  • Regularly order supplies for office/workroom, kitchen and conference room
  • Office machine maintenance and training
  • Provide routine maintenance of the office, kitchen and facility

Skills and Competencies

  • Friendly voice and demeanor with a positive attitude for interfacing with visitors, Fundholders, Board Members and staff
  • Professional appearance
  • Effective written and oral communication skills
  • Accomplished high-level interpersonal skills
  • Detailed, conscientious and thorough workmanship
  • Self-starter who takes initiative in completing tasks, solving problems, etc.
  • Demonstrate the ability to prioritize tasks to efficiently manage competing responsibilities within required timeframes.
  • Demonstrates sensitivity to confidential matters
  • Proven organizational and management skills
  • Proficient in MS Word, MS Excel, MS Outlook, Adobe Acrobat, email & internet browsers
  • Ability to learn new software quickly
  • Ability to work with others to accomplish the mission of the Foundation
  • High-level personal and professional integrity and ethics
  • A college degree or relevant work experience is preferred
  • Administrative experience is preferred

Application Instructions

A cover letter and resume should be directed to Christopher White, Chief Financial Officer, at  To ensure delivery, place "NTCF Office Manager" in your email Subject line.

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