The Office Manager works closely with staff to support the Foundation’s operations and is responsible for first and consistent impressions of North Texas Community Foundation. S/He strives to represent the Foundation with a high level of integrity through a gracious, caring demeanor and professional appearance.  This position reports primarily to the Chief Financial Officer.

Office Manager duties include functioning as primary scheduler for the President & CEO; assisting the CFO with human resources duties; providing friendly, and knowledgeable assistance for all incoming calls and greeting visitors to the office; providing technology assistance and issue resolution; and setting up workspace and technology for new hires. This full-time position requires flexibility and ease in taking on new tasks as the office evolves and grows. This position works onsite at the NTCF office in downtown Fort Worth, Mondays-Fridays, 8:30 AM-5:00 PM.

Major Areas of Responsibility

Scheduling for CEO

• Manage an extremely active calendar of appointments, requiring interaction with both internal staff and external executives and assistants, in close coordination with Executive Assistant to the CEO
• Maintain organization calendars

Information Technology

• Provide technology assistance and issue resolution, to include phone system, computers and office machines
• Set up workspace and technology for new hires
• Act as liaison with the Foundation’s IT vendors

Human Resources

• Maintain human resources records by maintaining applications, resumes, benefit enrollment forms, PTO and sick leave, and annual evaluations.
• Assist with employee onboarding, terminations, exit-interviews, and setting up training with HR consultants
• Manage recruitment effort by posting and manage job descriptions and determining best sites to attract talented employees
• Act as liaison with the Foundation’s benefit and HR vendors to address employee questions, process annual enrollment materials, and identify new benefits to increase employee retention
• Process bi-month payroll and 403b contributions
• Monitor changes in human resources laws and regulations

Administration

• Log incoming checks and reconcile Deposit Log totals with Accounting Associate
• Reconcile monthly office credit card statements and parking invoices
• Coordinate Foundation mailings
• Coordinate catering for onsite meetings and staff events
• Draft and update NTCF procedures for which position has oversight
• General administrative support as needed
• Coordinating special projects as assigned

Reception

• Professionally answer all incoming calls and assist/forward as appropriate
• Warmly and professionally greet visitors
• Pick up and process Foundation mail and coordinate Foundation shipments

Operations

• Regularly order supplies for office/workroom, kitchen and conference room
• Office machine maintenance and training
• Provide routine maintenance of the office, kitchen and facility

Skills and Competencies

• Friendly voice and demeanor with a positive attitude for interfacing with visitors, Fundholders, Board Members and staff
• Professional appearance
• Effective written and oral communication skills
• Accomplished high-level interpersonal skills
• Detailed, conscientious and thorough workmanship
• Self-starter who takes initiative in completing tasks, solving problems, etc.
• Demonstrate the ability to prioritize tasks to efficiently manage competing responsibilities within required timeframes.
• Demonstrates sensitivity to confidential matters
• Proven organizational and management skills
• Proficient in MS Word, MS Excel, MS Outlook, Adobe Acrobat, email & internet browsers
• Ability to learn new software quickly
• Ability to work with others to accomplish the mission of the Foundation
• High-level personal and professional integrity and ethics
• A college degree or relevant work experience is preferred
• Administrative experience is preferred

A cover letter and resume should be directed to Christopher White, Chief Financial Officer, at Connect@NorthTexasCF.org.  To ensure delivery, place "NTCF Office Manager" in your email Subject line.