Miles of Freedom

Development Coordinator

Organization:

Miles of Freedom is a 501c3 nonprofit organization registered in the State of Texas. The mission and work of Miles of Freedom began in 2012 to provide holistic services for individuals, families and communities impacted by incarceration. Over the past 10 years, Miles of Freedom has grown establishing a presence in the Dallas community, State of Texas and even international. We are now looking to expand the mission and work of Miles of Freedom by cultivating and building our philanthropic support with the onboarding of a Development Coordinator.

Job Summary:

The Development Coordinator will work closely with the CEO, Marketing Communications team, and the External Relations committee of the Board of Directors to meet the development goals of this dynamic agency. The Development Coordinator will be a keystone member of the team, with a concentration in successfully leading the annual fund, special events, and donor stewardship initiatives. This position will also be responsible for effective and efficient use of resources and the donor management system to measure and achieve development goals. They will be asked to think both strategically about the larger efforts of the department, along with performing highly detailed and creative work daily.

All activities must comply with the Equal Employment Opportunity laws, HIPAA, ERISA, and other regulations as appropriate.

Essential Functions

Development Program Management

• Actively participate in the annual creation of the development plan and follow through on its successful completion.
• Create and offer opportunities to engage employees, board members, and volunteers to participate in development activities and emphasize a revitalized culture of philanthropy
• Produce and implement both expense budgets and revenue forecasts for multiple development functions.
• Analyze development progress to make adjustments and improvements to initiatives and processes.

Annual Fund Management

• Create and implement an annual strategy for cultivating and stewarding donors through mailings, social media, events, targeted appeals, email, and other innovative techniques that can attract a diverse range of donors.
• Remain up to date on the latest fundraising techniques to attract new donors and adopt new practices to further the agency’s fundraising goals
• Work closely with the Marketing Communications team to leverage the power of social media, internet presence, printed materials, and technology use to cross promote agency messaging
• Involve board members in annual fund strategies to expand impact and buy-in
• Solicit needed in-kind donations.

Special Events Coordination

• Along with the Executive Officer, strategically create a robust special events calendar that recognizes long-standing events while welcoming new traditions
• Lead all pre-event and day-of logistics for special events, including signature agency events, conferences, cultivation and exposure opportunities, and third party run events
• As needed, work with event vendors and consultants
• Manage the corporate sponsorships program to make events significant money earners for the agency
• Create and implement new techniques and fine tune existing techniques to make events as profitable as possible.
• Cultivate and steward motivated participants to both raise funds for the event and remain connected to the agency afterwards.
• Engage board members to fully utilize their ideas, connections, and talents
• Work in conjunction with the Marketing Communication team to ensure the agency’s presence at events conveys its mission, services, and needs
• Ability to coordinate events of various sizes while engaging stakeholders

 Donor Stewardship

• Cultivate and grow new and existing portfolio of individual donors, corporate sponsorships and grant invitations.
• Oversee accurate gift processing standards, including timely gift entry and acknowledgement and integrity of data
• Effectively utilize the donor tracking database through accurate entry, advanced reports, and integrated communication options
• Ensure all donors are acknowledged in a timely manner
• Along with the Executive Officer, manage a pipeline of donors to welcome supporters in at every level and further leverage their generosity
• Recommend development process

 General Responsibilities

• Vendor management responsibilities. Including participating in contract negotiation and management of vendor relationships
• Attend staff meetings and complete any mandatory certifications, requirements, and evaluations on time
• Maintain current knowledge in present areas of responsibility, profession, and industry trends
• Living the values of Miles of Freedom: Motivating, Inspiring, Law-Abiding, Enthusiastic and Successful
• Carries out duties in compliance with all state and federal regulations and guidelines. Complies with all company and site policies and procedures.
• Make a positive contribution by making suggestions for improvement and learning new skills, procedures, and processes

Other Skills and Abilities

• Stakeholder Management skills
• Knowledge of fundraising principles and practices to participate in the planning and implementation of an effective, well-rounded development campaign
• Demonstrate the ability to use sound judgement and discretion regarding confidential information
• Demonstrate excellent organizational skills with the ability to prioritize a workload and multi-task while maintaining strict attention to detail
• Demonstrate solid project management skills, including critical ability to coordinate and balance multiple projects in a time-sensitive manner
• Find common ground and gain collaboration amongst management, colleagues, and board members; able to influence outcomes in a respectful manner
• Develop strong relationship management skills with both internal and external stakeholders
• Strong communication skills, both verbally and written; show ability to compose compelling solicitations while respecting the privacy and dignity of clients; comfortable facilitating meetings and speaking to groups when needed.

Computer skills:

• Microsoft Office Suite
• Donor management systems (Little Green Light/Levitate)
• Social media platforms
• Internet based fundraising tools.
• Basic design abilities
• Successfully complete regulatory and job training requirements
• Ability to work both individually and in a team environment
• Strong work ethic that gives you an internal drive to exceed goals

Qualifications: Minimum Qualifications:

• Bachelors Degree in Marketing, Journalism, Social Sciences, Languages, Communications, Social Justice, Gender/Sexuality Studies, or other related fields. A combination of education and equivalent work experience may be considered.
• 4+ years of experience in fundraising, special events, donor communication, or a combination of education and experience providing equivalent knowledge and experience. Intensive experience with a shorter period of time may be considered.
• 3+ years successful Event Management experience from planning and implementation including management of budgets, resources, staff and volunteers.
• Proven stakeholder management skills, demonstrating ability to establish rapport with all levels of Staff, Board of Directors, Funders and Donors.
• Demonstrated ability to manage details, meet fundraising goals, build momentum around events, and work in a collaborative, welcoming manner.
• Ability to create comprehensive and meaningful reports to provide executive level insight into development activities and progress toward goals.
• Strong Technical Skills including Microsoft Office user, ability to create complex excel workbooks, manage donor databases and create presentations.
• Valid Driver’s License and/or reliable transportation for special event purposes

Preferred Qualifications:

• Other advanced education in related field
• 3+ years of experience in fundraising, special events, donor communication, and project management of development programs.

Working Environment/Physical Demands

Working Environment

• General office environment: Works generally at a desk in a well-lighted, air-conditioned cubicle/office, with moderate noise levels.
• May be required to work out of doors with exposure to natural elements (sun, wind, rain etc.) for event management (not to exceed overall 10% of role)
• Travel to sites in car as needed.
• Work outside of normal office hours may be required including nights and weekends
• Periods of high stress may occur.

Physical Demands

• Activities require a significant amount of sitting at office and work desks and in front of a computer monitor, including using a keyboard and mouse extensively
• Ability to speak on the phone with various stakeholders
• Ability to utilize a visually based database and social media programs
• Responsibility to lift and /or carrying of supplies up to 25 Pounds without assistance,
• Ability to walk at least 2-3 blocks for special event set up
• Presence at specific events for extended periods that include standing, hauling material, and set up in various weather conditions, while speaking effectively with the public (not to exceed 20% of role)
• Ability to bend, stoop, kneel may be required for event set up (not to exceed 20% of role)

Reasoning Abilities & Language Skills:

• Strong executive level oral and written communication skills. Including Executive reporting and presentations.
• Ability to evaluate information and the implications of a course of action or solution.
• Ability to interpret and apply common sense understanding to carry out a variety of instructions furnished in written, oral, or diagram form.
• Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Define problems, collect data, establish facts and draw valid conclusions.
• Evaluate trends in data or information.
• Strong written and verbal communication skills.
• Strong Negotiation and Conflict Management skills
• Ability to multi-task often without losing momentum or focus.
• Ability to read, analyze and interpret both internal and external documents such as general media/publications, professional journals, technical procedures, governmental regulations, policies, proposals, and standard operating procedures.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. The job demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be a reflection of those principal job elements essential for recruitment and selection, for making fair job evaluations and for establishing performance standards. This document does not create an employment contract, implied or otherwise. It does not alter the "at will" employment relationship between the company and the employee

Miles of Freedom is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Resumes can be submitted to Contact@Milesoffreedom.org