Meetings and Events Coordinator

American Board of Trial Advocates
July 14, 2022
Dallas, Texas
Job Type


The American Board of Trial Advocates (ABOTA) is a national association of experienced trial lawyers and judges. ABOTA and its members are dedicated to the preservation and promotion of the civil jury trial right provided by the 7thAmendment to our United States Constitution.

The Foundation of ABOTA is an affiliated charitable entity, the mission of which is to support the purposes of ABOTA through education and research.

ABOTA membership approximates 7,300 lawyers and judges spread among all 50 States in 97 Chapters and the District of Columbia. The headquarters for the ABOTA National Office and the ABOTA Foundation are located in Dallas, Texas.


Under the general and administrative direction of the Executive Director and Associate Executive Director of ABOTA (hereinafter collectively referred to as “ABOTA”), the Meetings and Events Coordinator:



Under the general and administrative direction of the Executive Director of ABOTA, the Meetings and Events Coordinator:

  • Coordinates logistical details of National Board Meetings and ABOTA Foundation Trustees Meetings;
  • Acts as lead for on-site staff functions at meetings both in person and virtual;
  • Maintains an accurate calendar of events for ABOTA and chapter activities;
  • Assists in the preparation of materials related to the various meetings;
  • Functions as staff liaison to specified committees;
  • Performs work necessary to maintain and improve identified programs and/or projects;
  • Maintains the upkeep of National Board of Directors directory and spouse directory.
  • Performs any and all other functions as may be considered necessary and appropriate by the Executive Director.


  • Meetings:

Includes, but is not limited to, meetings of the National Board of Directors, ABOTA National Executive Committee, Nominating Committee, ABOTA Foundation Trustees Meetings, the Leadership Conference, and/or other meetings as requested and appropriate.

o Assist with annual budget planning and individual meeting budget forcasting.

o Prepare meeting proposals upon request;

o Prepare registrations, sponsor contact, meeting deposits, calendars, and post meeting billing

o Assists the National President-Elect and Vice President in identifying appropriate venues for meetings to be held during his/her upcoming year as President, including site visits;

o Functions as primary staff liaison with hotel representatives to:

· Communicate organizational needs and preferences;

· Ensure the efficient and effective conduct of meetings;

o Working in cooperation with appropriate staff, prepares and distributes various promotional materials, meeting notices, supporting materials and the like;

o Performs miscellaneous administrative duties

· Other

o Performs any and all other functions as considered necessary and appropriate by the Executive Director and/or the National Associate Executive Director.


  • Minimum Qualifications:

The Meetings and Events Coordinator should have, as a minimum:

o A Bachelor’s degree preferable in Hotel/Motel Management, Business Administration, and/or an equivalent course of study from an accredited college or university;

o Not less than three (3) years demonstrated and comprehensive work experience in meeting planning with preference given to work experience in a professional and/or trade association;

o Excellent verbal and written communication skills;

o The ability to work with a diverse group of volunteers, staff, and vendors in the timely and professional completion of day-to-day responsibilities and other responsibilities as may be assigned;

o The ability to deal professionally and effectively with stressful situations and demanding people;

o The ability to quickly identify and comprehend issues germane to ABOTA’s mission;

o The ability and willingness to make recommendations to improve and/or expand the services provided to the members of ABOTA;

o The ability and willingness to travel in order to accomplish the duties of the position.


American Board of Trial Advocates

Suite 3000, 2001 Bryan Street, Dallas, TX 75201

(214) 871-7523 (800) 932-2682

Application Instructions

Email cover letter and resume to

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