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You enjoy managing all things accounts receivable including grants management, monthly reconciliations of balance sheet accounts, and preparing monthly journal entries. You have experience working cross departmentally with development teams to drive towards timely revenue recognition. You have a passion for creating internal and external financial statements and reports. You have experience with supporting the annual budget and audit process. You are meticulously organized and detail oriented and appreciate accurate and timely data entry and maintenance of accounts receivable. Following financial policies and procedures and internal controls, as well as Generally Accepted Accounting Principles (GAAP) is your love language. You are excited to work toward abortion access in a behind-the-scenes role.

Organizational Overview:

The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: people with lower income, people of color, young people, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families.  We invite you to join us as the newest member of our dedicated and growing team at a time when we are explicitly focused on scaling our network and building the infrastructure of abortion funds to be fully staffed organizations with robust abortion funding budgets.

NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 70, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.

Title: Institutional Giving Accounting Manager

Supervised by: Controller

Supervises: Finance Associate

Status: The position is full-time, exempt, salaried.

Union eligible position: No

Compensation: $82,933 - $87,080, commensurate with experience, with competitive benefits package

Location: Flexible (Remote)

Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.

Position Description

The Institutional Giving Accounting Manager is responsible for overseeing accounts receivable, including grants management as well as monthly reconciliations of balance sheet accounts and preparing monthly journal entries. With the support of the other Accounting Managers, they will also create internal and external financial statements and reports, and assist the Controller in creation of the annual budget and audit process. The Institutional Giving Accounting Manager is also responsible for ensuring accurate and timely data entry and maintenance of accounts receivable while following NNAF’s financial policies and procedures and internal controls, as well as Generally Accepted Accounting Principles (GAAP). 

Essential Job Functions

Grant Accounting, Reporting and Budgeting (approximately 75% of the position)

• Prepare and submit all assigned journal entries for entry into the accounting system. 
• Maintain accounting records and files in an organized manner and in accordance with document retention guidelines, especially those specific to grants.
• Reconcile all revenue monthly and communicate with key staff cross departmentally with focus on Development, Communications, and Organizing teams to ensure alignment on awards, spending, and restrictions.
• Monitor all grants to ensure compliance with GAAP, fiscal and programmatic reporting, including identification, tracking, and release of restricted revenue.
• Perform reconciliations with the Development Department to ensure annual campaign revenue is captured accurately and successfully passed through to member funds.
• Determine if budget modifications are needed for grant awards and propose adjustments as necessary.
• Work with leadership in the Development Department to prepare materials for new and renewed grants, as well as monitoring account details for non-payments, delayed payments, and irregularities.
• Prepare financial reporting documents for funders, including budget, spending, and compliance reports.
• Liaise with IT and other departments to improve AR-related systems improvements and data integrity for financial accounting with the Finance team; identify opportunities to streamline processes to increase timeliness, efficiency, and accuracy of financial reporting.
• Define accounting problems and recommend effective solutions; detect possible weaknesses of internal controls and standard accounting procedures and recommend revisions.
• Inform and participate in the implementation and improvement of workflows that facilitate full utilization of our accounting software integration with the CRM to minimize manual processes, and promote effective financial management for a growing organization.
• Maintain knowledge of accounts receivable processes and practices, and serve as backup to the other Accounting Managers.
• Assist the Controller in developing the annual budget; assist program directors with preparation of their annual and project budgets, as well as the annual audit.
• Produce monthly, quarterly, annual, and ad hoc financial reports for Controller review; assess and investigate variances.
• Participate in ad hoc cross departmental work, financial projects, and planning activities as needed.

Management (approximately 15% of the position)

• Department Leadership: Collaborate with and support the Controller in effectively implementing department work plans.  
• Supervise assigned staff: Write position descriptions and hire assigned staff. Conduct supervision and evaluations and foster a relationship of mutual feedback. Provide ongoing mentoring to facilitate strategic growth for assigned staff and monitor individual work plans. Conduct necessary performance improvement plans, terminations, and other personnel actions in accordance with personnel policies.

Other (approximately 10% of the position)

• Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
• Protect the organization by keeping information confidential.
• Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
• Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets. 
• Perform other duties as assigned by supervisor.

Travel Expectations

Ability to travel as job requires, approximately six times minimum per year. Travel will primarily be overnight, for approximately 2-5 days, and national. Regardless of where employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.

Benchmarks

• Ensure the management of all grants and that the grants are accurately recorded and recognized in accordance with Generally Accepted Accounting Principles, including the identification, tracking, and release of restricted revenue.
• Manage grant budgets and required financial reporting to the Development Department for donors.
• Prepare respective journal entries and completed assigned monthly closing activities, as it relates to grants and accounts receivable, etc.
• Submit all baseline work accurately and on time every cycle.  Baseline work includes Certify (monthly) or submitting reimbursements within 90 days of expenses, workplanning in Trello (keeping your own annual and quarterly workplan updated and participating in maintaining your department's), Slack and email communication (daily), timesheets in ADP (bi-weekly), participating in all staff meetings (monthly) and department meetings, and consistently working core hours.

Qualifications

Job experience requirements

• Five years relevant experience including three or more years non-profit fund accounting experience.
• Degree in accounting or related field, or equivalent experience that includes a deep conceptual understanding of financial accounting principles.
• Prior Revenue Recognition experience per GAAP.
• Experience in all major areas of accounting including month end closing, accounts payable, accounts receivable, general ledger, and reconciliations.

Specific skill sets

• Ability to self-start and remain disciplined in a remote setting within a team-oriented environment.
• Strong attention to detail and accuracy combined with robust problem solving skills.
• Experience with managing direct reports and project managing consultants. 
• Experience with creating and maintaining account reconciliations, as well as variance research where necessary. 
• Excellent communication skills; ability to communicate procedures and policies to others with varying experiences verbally and in writing.
• Ability to work and thrive in a growing and changing environment.
• Strong reading comprehension skills and willingness to absorb considerable amount of reading materials.

Preferred skill sets

• Proficient experience with Sage Intacct and its integration with Salesforce for donor management and revenue tracking. 

Qualities

• Committed to abortion access and full reproductive health care for all.
• Committed to an intersectional framework that includes, but is not limited to gender, economic, and racial justice.
• Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
• Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
• Open to giving and receiving feedback and committed to practicing this regularly.
• Belief in bucking the trend through progressive policies to create a new vision for our future.
• Appreciation of working with diverse staff and board in an organization committed to racial justice.

Working Environment

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions. 

• Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing. 
• This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Thursday. Occasional work on evenings and weekends as needed.
• Must be able to conduct business in English; however, fluency in languages other than English is a plus. 
• Smoke- and drug-free environment.
• Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
• This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.
• This role requires frequent sitting. 

NNAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor, and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. In fact, NNAF actively seeks to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, NNAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrant and refugees, low-income people, LGBTQ+, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We encourage people from these communities to apply.

Application Deadline: January 1, 2024, 11:59PM CT for full consideration 

Instructions: Click the following link abortionfunds.bamboohr.com/jobs and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.org

Estimated Date to Hire: March 25, 2024

Hiring Timeline: The hiring timeline listed here is our best estimate, and intended to assist applicants with planning throughout the process. If the timeline changes by more than a week, we will inform all applicants.

• December 7 - Job Posting Open
• January 1 - Job Posting Closes
• January 22 - Conduct Phone Screens
• February 5 - Conduct Virtual Interviews
• February 19 - Conduct Final Interviews
• February 26 - Selection, Reference Checks & Job Offer
• March 25 -  Day One!