TITLE:  Grants and Contracts Manager
PAY TYPE: Salary
FLSA: Exempt
COMPENSATION: $60,000 - $80,000
REPORTS TO: Vice President of Finance and Operations

ORGANIZATION SUMMARY:

The Metro Dallas Homeless Alliance (MDHA) is a backbone organization that leads the development of an effective homeless rehousing system. In partnership with 100+ public, private, and nonprofit institutions, we make the experience of homelessness in Dallas and Collin Counties rare, brief, and non-recurring. MDHA’s team members upholds the Organizational values of Teamwork, Equity, Servant Leadership, and Flexibility.

POSITION SUMMARY:

Under the direction of the Vice President of Finance and Operations,  the Grants and Contracts Manager serves as a team leader, overseeing the day‐to‐day grants management of funds received by Federal, state, and local and for pass‐through programs.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Under the supervision of the Vice President of Finance and Operations,  the Grants and Contracts Manager will:

1. Provide management and direction towards grant processes for pass‐through programs, RFP, allocation processes, budget, grant management software and reimbursement practices in accordance with grants management best practices.
   • Support subrecipients with gathering the correct backup documentation prior to submitting documents to the Finance staff for invoicing/ billing to funders.
   • Prepare and maintain accounting records for pass‐through programs; examine, analyze and interpret accounting records for the purpose of giving advice or preparing statements.
   • Work with homeless services funders and subrecipients to ensure compliance with contract terms, policies and procedures and provide any necessary technical assistance.
   • Reviews subrecipient agreements and other relevant compliance documents to ensure:
     • Documentation is maintained demonstrating the proper identification, selection and designation of subrecipients, subcontractors, and other vendors
     • Agreements contain all appropriate requirements
     • Budgets are consistent with proposal requirements; accurate in the calculation of salaries, direct and indirect expenses, compliant with established regulations
     • Evaluates each subrecipients risk of noncompliance with statutes and terms/conditions of the award, implements procedures to assign level of risk and ensures proper level of monitoring

1. Maintain a portfolio of grants and contracts, including federal, state and local cost reimbursable grants, foundations and corporate grants.
   • Oversee government and foundation grants and submit accurate and timely reports as
   • Prepare and coordinate the timely submission of grant agreements and reports, and other documents according to funder Partner with the Chief Program Officer and the Finance staff to set budgets and allocations ensuring compliance with grant contract budgets and invoicing requirements.
   • Stay abreast of HUD COC, CDBG, ESG, and State funding for homeless and housing regulations and requirements.
   • Serve as a liaison with Federal, State and local governing bodies
   • To know and stay up to date on OMB Uniform Guidance (2 CFR 200), the HUD HEARTH Act, and the Code of Federal Register for the Continuum of Care Program (24 CFR 578).
   • Act as the lead subject matter expert in expenditure eligibility determination for funding for homeless and housing.
   • Prepare written reports, both internal and external, regarding individual contracts; groups of similar contracts; contract policy and procedures; problem areas or changes in rules and
2. Maintain knowledge of government contracts and foundation grants and respective budgets to assist in compliance with finance and administrative guidelines, deadlines, and audits.
   • Oversee accounting practices for the expenditure of funds, which includes payments for eligibility and drawdowns from ELOCCS for program expenditures; monthly and quarterly reconciliations within all MDHA grants and subrecipient contract management
   • Manage and oversee the expenditure eligibility determination of expenses that are billed to
   • Monitor and ensure the appropriate quarterly spend down for MDHA’s budget and for all subrecipient’s budgets. Work in partnership with the Finance staff to gather required documentation for quarterly invoices.
3. Back up for AP
   • Process outgoing payments in compliance with financial policies and procedures
   • Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
   • Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
4. Perform other duties as required or directed

KNOWLEDGE AND SKILLS:

• Experienced with HUD Reports, which include; HUD Continuum of Care APRs
• Must have experience in finances and grant‐based accounting.
• Experience managing cost reimbursable contracts, budgets and invoices and foundation grants, budgets and invoices.
• Experience with accounting, including financial reporting and billing Understanding of grant‐based accounting, fund accounting and fiscal grants management of federal and non‐federal funds.
• Principles and practices of public and contract administration, including contractual agreements, budgeting, contract administration, and fiscal management.
• Principles and practices of homeless and special needs program development and
• Read, interpret and apply laws, rules, regulations, policies and/or procedures; including the OMB Uniform Guidance (2 CFR 200), the HUD HEARTH Act, and the Code of Federal Register for the Continuum of Care Program (24 CFR 578).
• State regulations, including associated procedures and guidelines as they relate to housing and community development programs, such as Cal‐HOME, Cal‐HFA, and similar programs.
• Federal regulations, including associated procedures and guidelines as they relate to Homeless funding regulations, requirements and procedures, such as the HUD Emergency Solutions Grants (ESG), Community Development Block Grants (CDBG), HOME Investment Partnership, Homeless Assistance, and Special Needs Housing Programs (CoC Program (formally the Supportive Housing Program [SHP]).
• HUD’s ESNAPs, SAGE, ELOCCS; grants management software and
• Principles and practices of
• Observe and evaluate the outcome of a problem solution to identify lessons learned or redirect
• Communicate information and ideas clearly, as well as concisely, both written and
• Proficient with Microsoft Office applications and QuickBooks

REQUIREMENTS:

• Three (3) years’ experience with HUD COC, ESG, CDBG and HOME or other federal and state homeless, housing or community development grants
• Experience with Annual budget and resource allocation including subrecipient contracting of federal, state and local funding.
• Must have reliable transportation, valid state issued driver’s license and car insurance. Please note that travel is required on a limited basis.

WORK SCHEDULE:

• MDHA considers normal hours of operation Monday – Friday from 8:00am-5:00pm.
• Employees can work both remotely and in the office. Current MDHA guidelines state that employees must work at least 3 days per week in the office, but this is subject to change.

COMPENSATION:

• The salary for this position is $60,000 - $80,000
• MDHA has a flexible PTO policy for all full-time employees. The office is officially closed on New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, & Christmas Day. MDHA has MLK Jr., Juneteenth, and Election Day as Days of Service.

• This position is eligible for employer-provided benefits:
  • MDHA pays 90% of employee Medical, Dental, and Vision insurance and 50% of Family Medical, Dental, and Vision insurance.
  • MDHA provides Basic Life Insurance as well as Short- and Long-Term Disability Insurance

• MDHA will provide a laptop. We will additionally provide the applicant with a phone and/or hot spot if needed.

STATEMENT ON DIVERSITY

Employees of MDHA are expected to treat all persons with dignity and respect without regard to race, creed, color, sex, religion, disability, mental illness and/ or addictions (diagnosed or not), age, national origin, familial status, source of income, criminal background, sexual orientation, transgender, gender identity or gender expression.

For additional questions about the position, please contact the Vice President of Finance and Operations

Mackeshia Brown @mackeshia.brown@mdhadallas.org

If interested, please apply here:

https://metrodallashomelessalliance.recruitee.com/o/grants-and-contracts-manager