Executive Assistant

Texas Trees Foundation
March 27, 2024
Dallas, TX, TX
Job Type
Salary Range
Salary is commensurate with experience


The Texas Trees Foundation is currently seeking an experienced, dependable, and task-oriented Executive Assistant.

Organization: Texas Trees Foundation, a 501(c)(3), makes possible a higher quality of life for citizens, visitors and businesses through research, technology, and education to strategically protect, plant and care for trees and assure that all projects show a return on investment to support growth and livability. Far more than a tree planting organization, Texas Trees collaborates with urban planners, landscape architects, developers, corporations, and municipalities to improve the overall quality of life for the citizens who call Dallas and North Texas home.

Position Description: The Executive Assistant will work directly with the President and CEO and will serve as the primary point of contact for internal and external constituencies. The Executive Assistant also serves as a liaison to the Board of Directors and senior management team. The Executive Assistant must be creative and enjoy working in a fast-paced environment that is mission-driven and community oriented. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

CEO Support:  75%

  • Completes a broad variety of administrative tasks for the President and CEO including managing a busy calendar, composing, and preparing correspondence that is sometimes confidential.
  • Plans, coordinates and ensures the CEO’s schedule is followed and respected, providing that “gatekeeper” and “gateway” role
  • Works closely with the CEO to keep her informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping her updated
  • Assists in coordinating and taking minutes for the senior management team meetings and all-staff meetings
  • Support the CEO with organizational development and strategic planning.
  • Review and edits written correspondence and documents for accuracy.
  • Supports CEO with mailings and correspondence.
  • Manages credit card charges for CEO and staff as needed
  • Organize team building opportunities and recognition of staff
  • Manages files and record keeping

Board Support and Liaison: 10%

  • Serves as the administration liaison to the Foundation’s Board of Trustees
  • Assists with compiling agenda material and distribute in a timely manner before each meeting
  • Coordinate catering and other logistics needed for meetings
  • Takes accurate minutes of the meetings
  • Creates a monthly board update

 HR Support:  15%

  • Supervises Office Coordinator
  • Posting Jobs on internet-based sites
  • Provides support for on-boarding and off-boarding employees
  • Running background checks on potential new hires
  • Entering new hire information into PEO - TriNet
  • Onboarding new employees including new hire paperwork, training on software and applications
  • Conducts orientations for new employees
  • Liaison between TriNet - PEO and Texas Trees Foundation
  • Supports staff events, trainings, and team building opportunities

Required Qualifications/Skills:

  • Three to five years of executive assistant experience; nonprofit experience preferred.
  • Demonstrates the ability to interact and cooperate with all staff members
  • Must be computer literate (strong working knowledge or Word, PowerPoint, Excel, SharePoint, Asana, and Outlook)
  • An initiative-taking approach to problem-solving with strong decision-making skills
  • Excellent communications skills, both verbal and written
  • Supports collaborative and a multi-faceted team environment
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly.
  • A demonstrated ability to plan effectively, but the flexibility to manage the unexpected.
  • Ability to work with a broad range of people including major donors, Board members, Foundation staff and outside partners
  • Prioritizes the confidential nature of the position
  • Strong commitment to the mission and goals of the Texas Trees Foundation

Work Hours/Compensation:

Hybrid, full-time position, which provides competitive pay commensurate with experience; 75% health insurance coverage; vacation; personal and sick time and a supportive and engaging work environment with opportunities for professional development. Flexible schedule averaging 40 hours per week.

Application Instructions

Send resume, cover letter and references to janette@texastrees.org, by April 9, 2021.

No telephone calls please.

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