Event Coordinator

AIDS Interfaith Network d.b.a Access and Information Network, Inc.
Published
March 1, 2023
Location
2600 N. Stemmons Freeway, Suite 151, Dallas, Texas
Category
Job Type

Description

AIN
Dallas, TX 75207

Title: Event Coordinator
Salary Range $55,000 - $60,000 Full-time

At AIN, your talent can make a meaningful difference in people’s lives. You will be part of a friendly, diverse, mission-focused, collaborative, values-driven organization helping produce our signature fundraising event and related events.
• In this hands-on position, become the face, voice, and key contact for events.
• Combine your outgoing personality as a people person with presence, poise, authenticity, and cultural sensitivity to collaborate and motivate others to sponsor and participate.
• Your previous event coordination, related work experience, and skills with all aspects are essential.
• Your strong communication skills, as well as being a self-starter who is organized, creative, tech savvy, and able to multi-task, while being personable and professional are also crucial.
• You will have flexibility and a combination of in-office, remote, and community locations as work environments.

Supervisor: Chief Executive Officer

Primary Functions: Conducting recruitment of sponsors and auction donors; managing auctions and other aspects of the event; taking care of logistics and resolving detail; managing volunteers; making sure all the preparations of the event are implemented seamlessly while bringing the plans to action.

Primary Duties and Responsibilities:
• Conduct recruitment of participant sponsors and auction donors for the event.
• Help secure enough sponsors and auction donors to achieve the gross fundraising goal of the event.
• Participate with the event planning team as planning and preparations proceed.
• Represent and promote the event at a variety of other community events, promotional events, through print and online media, social media, personal contact, and in other venues as needed.
• Cultivate support and is liaison to diverse individuals, communities, and participants.
• Recruit, train, and manage event volunteers for silent and live auctions, as well as help with other aspects of the event.
• Work closely with our auction vendor pre-event, during the event, and post-event.
• Collaborate and communicate with planning team; attend meetings needed to implement, coordinate, and help manage aspects of the event.
• Communicate with venue teams and work closely with them to ensure implementation.
• Communicate with event participants and conduct pre-event rehearsals.
• Knowledgeable of branding, marketing, and promotional communications.
• Participate in moving auction items from AIN to event venue and return of items to AIN.
• Coordinate and participate in set-up and break-down of event.
• Knowledgeable of ticket sales, table seating, and help resolve any issues the night of the event.
• Participate in multiple aspects of the event on the night of the event.
• Conduct follow-up activities during the post-event period.
• Undertake other responsibilities as needed or assigned.

Work Locations: Onsite, Offsite in Community settings, and Remote

Employee Benefits:
• Health insurance
• Dental and vision insurance
• PTO package
• Flexible schedule
• Employee assistance program
• 24-hour online employee service center
• 401K and other saving plans
• Life insurance
• Personal accident insurance
• Employee discounts
• Training opportunities
• And much more

 

Application Instructions

Please submit a cover letter and resume detailing your specific experience to Steven Pace at Steven@AINDallas.org.

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