The Engagement Logistics Coordinator reports directly to the Director of Congregational Engagement, providing administrative support to the overall operations of Temple Emanu-El’s Education and Engagement team. This position provides comprehensive programmatic support by serving as an integral part of the team, being a self-starter and working with others on the administrative details of worship services (online and in-person), congregational dinners and oneg Shabbat receptions connected to worship services, MAC (Music, Arts & Culture) events, Map Emanu-El (Temple’s calendar), congregational programs and communal involvement.
Professional Requirements and Skills:
- Excellent interpersonal and communication skills; strong orientation to customer service
- Strong organizational skills; capable of managing multiple projects simultaneously
- Ability to work independently and part of a team
- Develop effective and respectful working relationships with lay leaders, clergy and all staff members
- Analyze and resolve problems/situations demonstrating good judgment and common sense
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams, Outlook, and database management (Blackbaud/Raiser’s Edge experience preferred)
- Knowledge of Judaism and Jewish practices
- Provide tech and admin support for Shabbat and holiday congregational and family experiences including online and in-person offerings.
- Partner with clergy and lay leaders to create opportunities for congregants to engage more deeply in spiritual and worship experiences.
- Meet weekly with clergy teams who are officiating each weekly Shabbat experience.
- Work with Communications Department to keep website, slides and calendars up to date with information about all spiritual and worship experiences.
- Work with Director of Engagement Opportunities and Older Adults to invite, confirm, and prepare all lay participants in all Shabbat services.
- Work with A/V team to provide technical support for worship experiences.
- Manage and oversee the implementation of congregational dinners and receptions, including setting up registration forms, ordering food, submitting set-up forms and room reservations, and staffing the events.
- Work closely with the Facilities & Hospitality team to ensure needs of the event are met.
- Maintain budget for congregational dinners and Shabbat receptions.
- Provide administrative and logistics support for musicians-in-residence and other MAC (Music, Arts & Culture) events, and be present to staff events as agreed upon with supervisor.
- Work with lay committees and clergy liaisons on the visioning, planning and executing of guests throughout the year.
- Manage all logistics, including budget, for musicians-in-residence and other MAC events.
- In collaboration with the Director of Congregational Engagement, maintain Map Emanu-El, Temple’s congregational program calendar and support the preparation of information related to events and programs for Communications, Finance, and Hospitality/Facilities teams.
- Provide administrative support for congregational programming including making photocopies, supply gathering, setting up Zoom links and running the tech for Zoom experiences. Assist Education and Engagement team with database queries and reports.
- Perform other duties as requested.
General Information about Education & Engagement Team Members:
The work of education and engagement is the primary function of all staff members, clergy, and lay leadership at Temple, as we strive to help every Temple member (and prospective member) develop a connection between other congregants, friends, family, Jewish community, Jewish people, the world, and God. Staff will help connect members with aspects of synagogue life that meet their spiritual and communal needs, through our core values of Prayer, Learning, Israel, Social Justice and Community. Members of the Engagement & Education Team are partners with clergy, lay leadership, and each other. We value each other’s opinions, respect each other’s time and pitch in during crunch times. Together we strive to make Temple a place of sacred encounters.
Engagement & Education Team Members Share Responsibility For:
Holiday & Shabbat Celebrations –
- Staffing of Shabbat and holiday services are distributed and shared among members of Temple staff. Work with appropriate staff and clergy to support Shabbat worship when agreed upon with your supervisor.
Leadership & Relationship Cultivation –
- Communicate and interact regularly with other teams and a wide array of members to build relationships and engage individuals in congregational life and leadership responsibilities.
- Coordinate with lay leaders, clergy, and staff to set goals in your areas of responsibility and translate them into action.
- Contribute toward the identification and cultivation of future Temple leaders.
Website & Communications –
- Utilize Temple, community communication and marketing tools to maximize access to Temple programming, including coordination with partner organizations.
- Maintain engagement opportunities and other pertinent information on the Temple website.
Temple Emanu-El is a vibrant Reform Jewish community that strives to be a place of sacred encounter. It is a place where learning, prayer and deeds change people’s understanding of themselves, of their world and their responsibilities in it. Formed in 1872, Temple Emanu-El is the largest congregation in the Southwest and is among the largest in the United States with close to 2600 member families. You can learn more about Temple Emanu-El at https://www.tedallas.org/
Interested applicants, please email your resume to Julie Meyer (Human Resources) at firstname.lastname@example.org