The CFO is responsible for the overall financial oversight and revenue administration of the organization (sources and uses accountability), including organizational budget development, pro formas, projections and financial reporting/analysis for the organization in accordance with all organizational policies and procedures. This position ensures that the internal controls are adequate to safeguard the organization’s financial operations and that accounting systems are sufficient to generate accurate and timely financial reporting, including establishing and sustaining reporting connections between Development and Accounting Departments. This position will be responsible for ensuring overall grant compliance of federal, state and local awards and the request for reimbursement process for each grant.
Education: Bachelor's Degree in business administration or accounting/finance or related field required. Master's Degree is preferred.
Experience: 10 years financial leadership experience with a minimum of three (3) years in a non-profit organization, or equivalent role in the for-profit sector, in a leadership role preferred, with experience in managing multiple functions.
Licensure: CPA Required
Additional Requirements: Thorough knowledge of computers, with experience utilizing accounting computer systems and commonly accepted business software applications/programs, including development software. Proficient in federal/public oversight requirements as it relates to non-profit organizations.
STANDARDS OF PERFORMANCE
1. Supervise the staff in the Finance Department.
2. Plan, direct, supervise and coordinate budgetary and expenditure functions and activities of Program/Department Directors.
3. Make recommendations concerning methods of reducing operating costs and increasing income. Collaborate with the Development Team as needed in the production of Grant Requests and Contracts Management.
4. Prepare and administer the annual budget and revenue projections. Incorporate Program/Department Directors into the budget process.
5. Perform timely variance analysis between budget and the actual results on a monthly basis.
6. Monitor departmental adherence to budget and consult with appropriate management on variances.
7. Discuss management problems, department budgets and major purchase priorities, policies and procedures and legal matters with Executive Management Team, and Department Directors as needed.
8. Coordinate and execute special projects as assigned.
9. Maintain regular communication with the Executive Management Team, Program Directors, Board of Directors and other key stakeholders on all financial matters.
10. Ensure compliance of grants
1. Consult with Executive Management and appropriate finance staff concerning the organization’s financial affairs, development of operating policies and procedures, and organizational financial goals and objectives.
2. Oversee the overall financial and general accounting operations of the organization in accordance with facility policies, procedures and guidelines.
3. Provide analysis of organizational income, expenditures, and capital asset values with comparison to previous periods on a monthly basis
4. Oversee the compliance of all grant awards and ensure timely billing
5. Conduct timely reviews of the financial statements and refer financial analysis to the CEO and the Finance Committee monthly
6. Ensure the accurate production and review of budget line analysis reports and consult with the CEO on findings. Ensure that Departmental monthly financial P&L (revenue and expenditure) reports are provided to the Department Directors in a timely fashion.
7. Ensure the timely and accurate preparation of monthly facility financial statements, and for ensuring compliance with federal and state laws and regulations regarding financial reporting.
8. Maintain a timely completion of daily, weekly, monthly, and annual reporting regarding financial operations/reporting and Departmental outcomes measurement.
9. Maintain quality control programs and implement and adhere to cost control measures.
10. Manage facility resources efficiently and provide training and guidance to staff to ensure the same.
11. Oversee the organization’s annual financial audit and 990 preparation and filing
12. Ensure that thefollowing functions are completed by the Comptroller & AP Coordinator:
a. Ensure the effective control and management of the accounts payable for the facility, within requirements and deadlines. Monitor the approval process. Ensure proper coding to generate ledger. Audit payment and ensure effective use of aging.
b. Ensure the effective audit of accounts receivables and payables for the organization.
c. Ensure the accurate processing and maintenance of the organization’s payroll. Monitor the accuracy of employee payroll deductions, and respond to errors quickly. Prepare and file federal and state payroll reports within deadlines on a quarterly basis.
Note: The essential job functions of this position are not limited to the duties listed above
KNOWLEDGE, SKILLS, AND ABILITIES
THIS SECTION DESCRIBES WHAT KNOWLEDGE, SKILLS AND ABILITIES AN EMPLOYEE IN THIS POSITION SHOULD CURRENTLY POSSESS. THIS LIST MAY NOT BE COMPLETE FOR ALL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR THIS POSITION.
1. Knowledge of organizational policies and procedures.
2. Skill in organizing and prioritizing workloads to meet deadlines.
3. Skill in telephone etiquette and paging procedures.
4. Effective oral and written communication skills.
5. Must have excellent supervisory and interpersonal communication skills to effectively communicate ideas/problems/instructions (oral or written) with employees, peers and supervisor.
6. Ability to communicate effectively.
7. Ability to adhere to safety policies and procedures.
8. Ability to use good judgement and to maintain confidentiality of information.
9. Ability to work as a team player.
10. Ability to demonstrate tact, resourcefulness, patience and dedication.
11. Ability to accept direction and adhere to policies and procedures.
12. Ability to analyze situations, evaluate data, recommend/implement courses of action that would improve the functioning of systems/processes he/she is involved in.
13. Ability to interpret, adapt and apply guidelines and procedures.
14. Ability to work in a fast-paced environment.
15. Ability to meet deadlines.
16. Ability to react calmly and effectively in emergency situations.
PHYSICAL, MENTAL, AND SPECIAL DEMANDS
THIS SECTION DESCRIBES HOW AN EMPLOYEE IN THIS POSITION CURRENTLY PERFORMS THE FUNCTIONS OF THIS POSITION. MODIFICATIONS TO THE MANNER IN WHICH THIS JOB MAY BE PERFORMED WILL BE REVIEWED ON A CASE BY CASE BASIS.
1. Ability to work at least a 40-hour week.
2. Ability to sit for long periods (8 to 10 hours).
3. Ability to use office equipment (copier, computer, telephone, typewriter, calculator, safe, facsimile machine).
4. Ability to push and pull up to 10 lbs. (file cabinet drawers, computer paper boxes).
5. Ability to see well enough to read handwritten and typewritten material.
6. Ability to lift and carry up to 25 lbs. to move/transfer file boxes, and data processing paper.
7. Ability to stoop, kneel, and bend to retrieve files from bottom shelves and drawers, to move boxes of paper and forms to computer printer.
8. Ability to reach, turn, and twist above and below the waist.
9. Ability to stand and walk the facility grounds.
10. Ability to spend 90% working time in environment of continuous low voices and office machine noise typical for business office atmosphere.
11. Ability to handle a variety of repetitive tasks at a moderate level.
12. Ability to occasionally handle electrical, mechanical, or equipment emergencies.
MACHINES, TOOLS, EQUIPMENT, AND OTHER WORK AIDES:
THIS SECTION DESCRIBES THOSE MACHINES, TOOLS, EQUIPMENT, AND OTHER WORK AIDES AN EMPLOYEE IN THIS POSITION MUST BE ABLE TO USE.
1. Computer, printer and various software packages (Excel).
4. Telephone and paging system.
5. Copy machine.
6. Policies, procedures, plans and program manuals.
Salary Range: $150,000.00 - $170,000.00 per year
Please use the link below to apply for this position.