The Chief Financial Officer is responsible for all aspects of the financial operations of the agency. Reporting directly to the Chief Executive Officer (CEO), the CFO provides accounting, budgetary, operational, and programmatic support to all agency programs. The CFO directly oversees and supervises the financial and accounting staff. The CFO is the primary agency contact for all contractual matters, proposals for new or extended programs, and new business development. The CFO ensures that internal controls are adequate to safeguard the agency’s assets and that accounting systems are sufficient to generate accurate and timely financial reports. The CFO serves as an active member of the Executive Management Team helping to develop and implement the agency’s vision and mission.
ESTABLISHES OR RECOMMENDS to management and the Board of Directors, economic objectives, and policies for the organization. Works directly with the CEO in all activities regarding these objectives.
PRESENTS financial reports, budgets, etc. to the CEO and the Finance Committee of the Board, as required. Attends Board of Directors meetings and prepares financial information for presentation to the Board.
ANALYZES financial information detailing assets, liabilities, and capital. Reviews financial statements, including balance sheets, statements of revenues and expenses, and other reports to summarize current and projected company financial position.
ENSURES that revenues and expenditures comply with the requirements of funding source(s) contracts or requirements.
MEETS with the Finance Committee of the Board of Directors periodically to review and discuss the financial results of the organization. Reviews budgets with the Finance Committee and analyzes the actual results of the organization compared to the approved budget, explaining variances.
ESTABLISHES, MODIFIES, DOCUMENTS, AND COORDINATES implementation of accounting and internal control procedures.
PRESENTS information and discusses the financial viability of the agency with representatives of various foundations/organizations who may be interested in offering to fund the organization. Interfaces with funding agency personnel in financial matters.
FORMULATES business process improvements to increase operating efficiencies.
CONFERS with department heads involved with proposed projects to ensure cooperation and provide financial perspective. Presents financial information to the CEO and directors monthly to enable them to make decisions about the agency or the programs for which they are responsible
APPROVES the purchase of equipment, assets, etc. to ensure that they are by the terms and provisions of funding sources.
INTERPRETS finance and accounting policies and procedures to assist others engaged in the use of the financial system. Formulates and follows confidentiality policies and procedures as stated in the agency, state, and federal guidelines.
REVIEWS and obtains insurance coverage and advises management about suggested changes to ensure adequate coverage for protection against property losses and potential liabilities.
COLLABORATES with the Chief Human Resources Officer to prepare cost scenarios for employee group benefit plans and advises management about suggested changes to ensure adequate coverage and affordability of health, dental, life, disability, retirement, and workers’ compensation.
ADVISES management on desirable operational adjustments due to tax code and federal and state compliance revisions.
PRESENTS audit firm candidates to the Finance Committee for approval and performance of the annually required financial and Single Audit. Interfaces with the auditors and serves as the liaison between the auditors, staff, and the Board of Directors.
SUPERVISION of the controller, accounts payable and accounting assistant, billing/collection clerk.
SUPERVISION and maintaining effective revenue cycle processes to keep client accounts receivable at an acceptable level and increase the agency’s cash flow, including management of denials.
RESPONSIBLE within the guidelines established by the Board of Directors, for maintaining relationships with banks, including negotiation of loan covenants and line of credit.
RESPONSIBLE for interface with outside auditors, i.e., independent auditors in the performance of their annual audit of the organization, insurance auditors, and regulatory auditors.
RESPONSIBLE for the preparation of annual operating and capital budgets for the agency. Develop budgets for the agency, individual programs, and new/proposed/expanded services, including the preparation of budget revisions as needed.
CONTRIBUTE to and monitor performance goals and objectives as outlined in the strategic goals. Analyze variances with the CEO and develops action plans to achieve assigned targets.
PREPARE reports which may be required from time to time by various regulatory agencies, grantors, Finance Committee, and/or Board of Directors.
Other Duties May Include:
(a) management of records regarding financial data, (b) cash management, (c) banking/customer/vendor relations, (d) payroll/employee benefits issues, (e) integration of billing information from the EHR system into the accounting system, (f) budget and forecast preparation, (g) cost accounting and allocations, (h) financial analyses, (i) monthly reports of operations, (j) government contract reports, (k) revenue cycle, (l) state contract/grant budgeting/reporting procedures and requirements, (m) liability insurance program, including ongoing risk analysis and (n) changes in legal, regulatory and administrative environments and implement changes in procedures as needed to maintain compliance while maximizing operational financial results. Supervise, manage, or oversees any special projects as identified by the CEO.
Education: Undergraduate degree from an accredited college or university; Certified Public Accountant (CPA) designation highly preferred; Master’s Degree (MBA) is a plus.
Experience: Five to seven years of senior management experience with an agency with operations above $5 million per year, and over 150 employees in the nonprofit industry. Managerial experience with a nonprofit social service and/or healthcare agency providing services under contract with the State of Texas, or similar state/federal funding, is required. Experience with capital campaigns, new construction projects, and/or developing more effective and efficient accounting processes and policies.
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