Administrative Assistant

CSLDallas, A Center for Spiritual Living

Job Description

Job Title:                            Administrative Assistant

Time:                                    Full Time = 40 hours

Work Hours: Sundays 9 to 1, Mon - Thurs 12 – 8 pm

plus an additional floating 4 hours a week

Occasional Weekends

Compensation:               $42-45,000 annually BOE

Prepared:                          March 2024

Summary:

The Administrative Assistant provides support, coordination, system & project management for the organizing, maintenance, and flow of information.  As a member of the team, this position interacts with staff, leaders, and volunteers, serving as a hub for our CRM, calendar, zoom scheduling, digital infrastructure, support for courses, and events & programs. This position is an integral part of the team that supports the community, grows the organization, and provides excellent mission driven service. This position adds consistency, systems, and infrastructure to CSLDallas.

Duties & Responsibilities:

The primary responsibilities of this role include the following but are not limited to:   

ADMINISTRATIVE COORDINATION

• Acts as the gatekeeper of the CSLDallas master calendar by managing its daily, weekly, monthly, and annual reservations.
• Schedules the use of rooms for internal and external purposes such as classes, events, meetings, and rentals
• Facilitates and coordinates the scheduling of the annual education calendar.
• Oversees the Center’s Zoom accounts, schedules meetings/webinars.
• Creates and maintain registration forms for classes, workshops and events. Using Eventbrite, MS365, and FellowshipOne forms.
• Oversee the management of the Text Program content, portal, schedule, inbox, contacts, and messages whether for inspirational content or for marketing/communication requests
• Provides information and facilitates communication with staff, leadership & community regarding registrations, confirmations emails, etc.

ChMS (database) MANAGEMENT

• Oversees the use and users of FellowshipOne and InFellowship (ChMS)
• Maintains accurate information for individual profiles, attributes, groups, etc.
• Facilitates the creation of registrations, forms, groups and group resources for courses, events, teams & programs.
• Create and schedule mass email communications through ChMS
• Manages student records including the creation of student transcripts
• Runs reports and mailing lists, etc as needed
• Maximizes the highest and best use of the database through self-directed training
• Ongoing research, assessment, and recommendations of CSLDallas’ database needs and updates

GENERAL SUPPORT

• Ongoing maintenance and updates for courses, curriculum, and teacher/student needs
• Supports groups and teams in managing their files in MS365 Teams and InFellowship
• Coordinates the teams, channels and file structure in MS365 Teams

Reporting Relationships:

• Reports to the Spiritual Leader
• Recruits and oversees volunteers, volunteer teams, contractors.

Skills & Qualifications:

• Administrative experience with scheduling, spreadsheets, data & project management
• Proficiency in Microsoft Office 365 (Outlook, Teams, SharePoint, Word, Excel, PowerPoint), Zoom, database or CRM/ChMS
• Excellent written and verbal communication skills
• Significant attention to detail
• Show initiative, be proactive, self-motivated, have excellent follow-through
• Willing to learn new ideas and use new software
• Ability to be a proactive team player
• Ability to interact with diverse people

Benefits:

• Four weeks paid vacation after six months of employment
• Personal health and sick days as needed
• Free tuition for CSLDallas Science of Mind classes

Submit your resume and a summary of your qualifications by April 9, 2024, to managingdirector@CSLDallas.org