Administrative Assistant

Jr Achievement Dallas
Published
December 7, 2022
Location
3000 Pegasus Park Dr., Dallas, Texas
Category
Job Type

Description

Are you ready to join an organization where you can provide proven impact to students and change the trajectory of their lives? Envision all Americans living lives with financial knowledge and freedom. At Junior Achievement of Dallas, we get to work toward that goal every day. Although not always easy, lives are changed.

You can achieve professional growth with personal fulfillment. You will connect with people and make a lifechanging impact and partner with schools, companies, individuals, and others to ensure everyone has access to choices for a financially healthy life.

Junior Achievement of Dallas is committed to diversity, equity and inclusiveness in our employees, board members, volunteers, and the students we serve. We offer our employee’s professional development and growth opportunities, a competitive salary, comprehensive benefits, and a collaborative team spirit environment.

 

Title:                               Administrative Assistant

Scope:                            Full Time Position (Non-Exempt)

Reports to:                   President/Director of HR & Operations

Position Type:             Hybrid

Salary Range:              $43,368- $49,456 (Commensurate with experience)

PURPOSE OF POSITION:

Supports the President and Director of HR & Operations through organization of Board of Directors meetings and logistics, clerical and organizational projects for the Operations Department.

 WORK ENVIRONMENT:

This position is a hybrid role, based in Dallas. Reliable transportation and Wi-Fi is required. Working hours are 7:30 am – 4:30 pm Monday through Thursday, and 7:30 am – 12:30 pm on Friday.

 Responsibilities Include:

 Board of Directors:

  • Coordinates all details for the Board of Director, Executive Committee, Audit Committee, Investment Committee, Compensation Committee, and Board Action Team meetings.
  • Create and send calendar invites to board members and executive committee meetings.
  • Confirm member’s attendance status for meetings and send out a reminder a week prior to a meeting.
  • Attend in person, prepare materials for meetings, board orientations, trainings, etc. and send material to members prior to meetings.
  • Take minutes for board, executive committee, audit, and board action team meetings and prepare a draft.
  • Manage board members constituency in our management system Blackbaud CRM (BCRM).
  • Send Welcome packets to new board members.
  • Revise Board Orientation material as needed to ensure material is updated.
  • Schedule and email board orientation material.
  • Create a Sign-up Genius for annual board 1:1 meetings.
  • Run reports that list current board members in BCRM management system.
  • Manage board distribution list.

 Accounts Payable:

  • Work with our Bookkeeper to ensure all invoices with receipts attached are received.
  • Monitor AP mailbox and codes invoices for bookkeeper.
  • Assists with the budgeting process and ensures that the data entry is correct.
  • Understands expense accounts and cost centers.

 Department Support

  • Manages the President’s calendar and email account.
  • Prepares materials for the President for internal meetings.
  • Research information for President prior to meetings.
  • Register President and Staff for events and coordinate travel for the organization.
  • Draft correspondence as needed.
  • Responsible for documenting and updating key processes for the Operations Department.
  • Assists in setting internal and external meetings for the organization.
  • Schedule in person meetings at Pegasus Park through Nexudus coworking system.
  • Manage Info calendar and staff distribution list for the organization.
  • Assists in the planning of departmental and organization meetings and takes minutes.
  • Write and distribute emails, correspondence memos, and letters.
  • Is the point of contact for board members and their assistants.
  • Supports teammates and departmental goals and objectives.
  • Supports effective stewardship of board members.

  POSITION SPECIFICATION: (Education, Experience, Certification and Knowledge/Skills/ Abilities)

  Education/Experience Preferred:

  • High School Diploma or GED.
  • 3 years’ experience working in a professional office setting.
  • Ability to successfully manage timelines, deadlines, and multiple projects simultaneously.
  • Detail orientated, and effective customer service skills.
  • Skilled in Microsoft Office and Google products.
  • High level of initiative to achieve organizational goal and objectives.
  • Strong interpersonal skills to be an extension of the President for Board and Constituent relationships.

   Desired: 

  • Experience working for a non-profit organization.
  • Experience working with a customer relationship management software system and QuickBooks.

Application Instructions

Interested individuals should submit a resume and cover letter to Tamiko Stenline at Tstenline@jadallas.org. Deadline January 6, 2023. 

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