Administration and Finance Coordinator

Greenspace Dallas
January 18, 2023
Dallas, United States of America
Job Type



The Administration and Finance Coordinator is instrumental in helping Greenspace Dallas (GSD) fulfill its mission to restore and develop national park-quality green spaces within the Trinity River Corridor. Reporting to the Chief Executive Officer (CEO), this position’s primary role is to manage the day-to-day administrative and financial office activities that ensure GSD is running well.




  • Using the organization’s QuickBooks software, manage accounting services including processing account receivables and payables, verify incoming and outgoing transactions, and keep a weekly record of financial transactions including petty cash and employee reimbursements.
  • Help the CEO with budget reporting for Board of Directors meetings reflecting actual expenditures against budget including monthly and year-to-date, variances, etc.
  • Bring books to the trial balance stage and work with the outside accountant to ensure information needed for monthly profit and loss statements, balance sheets and grants reporting are accurate.
  • Process employee payroll and work with the CEO, Board Treasurer and outside accountant to ensure accurate taxes are filed.



  • Serve as a point of contact for people visiting the office, answer inquiry phone calls and emails and direct them to the appropriate person.
  • Assist all employees with administrative tasks, filing, copying, mailings, preparing materials for Board of Directors and Committee meetings, etc.
  • Support the CEO, Director of Community Engagement and Individual Giving Manager with correspondence including proofreading communications newsletters, fundraising letters and proposals, invitations, etc.
  • Assist the CEO and other staff with logistics for meetings and events.
  • Coordinate activities with vendors and service providers, e., IT, utilities, etc.
  • Perform other related duties as assigned.


Education and/or Experience Required (Minimum):

  • Bachelor’s degree and experience in bookkeeping/accounting
  • Two or more years’ experience in a non-profit organization or



Knowledge, Skills, and Abilities:

  • Must be able to speak, read and write Standard English.
  • Experience in data entry, computing software–preferably QuickBooks–and record keeping.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Ability to calculate accurately and with great attention to detail.
  • Possess strong organizational skills and the ability to multi-task and prioritize in a highly fast-paced environment meeting various deadlines.


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to stand; walk; sit; lift heavy objects; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. Must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. You also may occasionally work outdoors in heat, cold, rain, mud, etc.


Work Environment:

The GSD offices are housed in a building that also serves as its equipment storage/repair shop and garage. The noise level is usually moderate.



This is a full-time position. Office hours are generally 9:00 to 5:00 but these may vary because the GSD trail crew begins and ends its days very early. This position may require weekend work especially to advance GSD volunteer programs.


Payrate: $19.25 ($40,040 annual) to $21.75 ($45,240 annual) Based on background and experience level.

Application Instructions

Send Resume to: Richard Buckley,

To perform this job successfully, an individual must be able to execute each essential duty satisfactorily. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. The Board of Directors may change duties, responsibilities, and activities at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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