OVERVIEW

Founded in 1950, Greenhill School is an independent, coeducational day school enrolling 1,373 students in grades pre-kindergarten-12. The school is located on a 78-acre campus approximately 12 miles north of downtown Dallas.

The School’s mission statement reads: In a diverse and inclusive community, Greenhill prepares and inspires students to lead authentic, purposeful lives. Consistent with its mission and its steadfast commitments to its core values of excellence, integrity, courage, and compassion, Greenhill combines a rigorous, creative academic program with outstanding opportunities in arts and athletics for students from a wide variety of backgrounds. The school is widely known for its exceptional educational environment and has a national reputation for graduating highly qualified students who are well prepared to succeed at the most competitive colleges and universities and in later life.

SUMMARY

The Campus Administrative Assistant will be a dynamic and dedicated professional with excellent administrative, project management, and communication skills. This person will be an integral part of Greenhill School by providing administrative support and coordinating the operational needs for all school activities, including Facility rentals and scheduling/space coordination throughout the campus. The successful candidate will perform various administrative tasks, including business office support, handling correspondence, and assisting with various projects as assigned.

This is a full-time, 12-month, non-exempt position. Some evening and weekend work is required. 

RESPONSIBILITIES

Event Logistics Coordinator

• Maintain all school calendar, and its divisional subsets;
• Responsible for approving all events, including specific location events;
• Provide training to new users, including creating instructional documents for the website;
• Facilitate weekly meetings with key employees to review all school events;
• Coordinate parking for special events and manage communication to internal / external audiences.
• Communicate any campus maintenance closures to employees.

Facility Rentals Manager

• Maintain and approve rental requests;
• Liaison to clients to understand event needs and foster positive long-term relationships;
• Coordinate with clients and internal departments to arrange for all pre- and post-event deliveries, setups, execution, and communication;
• Maintain Event Calendars and coordinate with applicable departments to ensure appropriate staffing;
• Negotiate and prepare rental contracts for outside events and ensure that all contracts and insurance information is finalized;
• Thorough communication with rental clients about school closures or cancellations.

Administrative Responsibilities

• Purchase capital expenditure furniture throughout the year and arrange for delivery and assembly;
• Maintain a comprehensive inventory of all furniture items across campus and storage ensuring accuracy and up to date records;
• Collaborate with Facilities team to facilitate any furniture moves throughout campus;
• Work with Facilities to coordinate donation of older or non-useful furniture;
• Request COIs from Insurance for off-campus activities and keep record of all COIs submitted;
• Update Conflict of Interest documents for both employees and Board of Trustees;
• Provide administrative support to the Business Office;
• Other operational initiatives & projects assigned by the Director of Operations & Logistics.

QUALIFICATIONS

Qualifications and Education Requirements:

• Must have 5 years’ experience in a support role, preferably in education;
• Must be proficient with Microsoft Office Suite; other calendar or event software experience is a plus;
• Excellent written, verbal, and interpersonal communication skills;
• Proven ability to produce high-quality results in a fast-paced, purposeful environment;
• Possess strong project management skills, including the ability to take initiative, work independently, prioritize tasks, meet deadlines, and manage multiple projects at once with minimal supervision;
• Ability to interact positively with a wide range of individuals.

Specific Skills and Abilities:

• have a desire to be part of a community that values difference and actively engages with it.
• show a demonstrated commitment to diversity, equity, and inclusion (e.g., familiarity with concepts; evidence of relevant personal growth; examples of relevant practice, etc.).
• be a motivated collaborator, possess a strong work ethic, and have a positive spirit.

Please apply by clicking here.