Job Title: Office and Membership Coordinator

Reports to: Executive Director

Position: Full-time/Exempt

Date: 01-10-2025

About Mental Health Connection: Mental Health Connection of Tarrant County (MHC) is a collaboration of dues-paying members who share a common vision of a comprehensive, coordinated mental health system in Tarrant County that ensures all people have equitable access to high-quality services when they need them. MHC’s mission is to integrate and strengthen the mental health system in Tarrant County.

Our Impact: Through member collaboration, MHC leverages resources, helps develop a quality mental health workforce and leadership, increases organizational and collective footprint, reduces stigma and advocates for positive change in the field of mental health and substance use disorders

Position Summary: The Office and Membership Coordinator serves as an integral team member providing administrative support and guidance to MHC Members, MHC Team, and MHC Board of Directors. The Office and Membership Coordinator will also work closely and support the Strategic Initiatives Director.

Primary Duties and Responsibilities:

Under the leadership of the Executive Director:

• Track, process, and generate membership invoice dues and payables following the agency reporting system, and ensuring all payments and reports are completed within established deadlines.
• Document and deposit organization receivables.
• Manage agency phone and calls.
• Maintain organization’s accounting documents required for annual audit.
• Provide data entry, cleanup, and management of the member and donor database.
• Assist with training scheduling, registration, event and membership meeting coordination, and logistics.
• Collaborate with the marketing contractor to gather and provide newsletter and email content with coordination from the MHC team.
• Assist with scheduling and calendar invites.
• Assist with board meeting logistics, organize and copy meeting documents, room set-up, take meeting minutes.

Position Requirements:

• Five years of experience in an administrative support role or similar.
• Demonstrated history of success with administrative, bookkeeping, and general office skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), QuickBooks or similar accounting platform, and Adobe Acrobat.
• Working knowledge of CRM database management software such as Salesforce is a plus.
• Exceptional oral and written communication.
• Ability to work in a fast-paced environment, multitask and complete tasks and projects with strong attention to detail.
• Commitment to collaboration and ability to process and respond to feedback.
• Ability to work onsite at the MHC office in Fort Worth, Texas between the hours of 8:30 am to 5:00 pm Monday through Friday. Some evenings and weekends may be required.
• Possess reliable transportation and a valid driver’s license.
• Ability to bend and lift 25 pounds.
• Other duties as required.

Estimated Position Time Allotments:

• Administrative Tasks (70% of workweek)
• Scheduling and Coordination (20% of workweek)
• Board Duties and Responsibilities (10% of workweek)

To apply, please send cover letter and resume to contact@mhctc.org.

No phone calls please.

MHC is an Equal Opportunity Employer.