Special Event Coordinator

Helping Restore Ability
September 10, 2019
Job Type
Downloadable File


Job Summary: Reporting to the Director of Development and Marketing, the Special Events Coordinator will have primary responsibility for planning and executing the vision of all special events, fundraising events and outreach, and other community involvement opportunities. Additionally, the Special Events Coordinator will support the Development Department with administrative roles and responsibilities.


Job Qualifications: Education:   Bachelor’s Degree preferred or equivalent experience. Experience: One to Two years’ experience in marketing related work and in events planning position, or concentrated internship resulting in similar event planning and successful execution experience. Skills: Knowledge of key elements of event planning. Proficient in Microsoft Word, Excel, and PowerPoint.    Knowledge of email marketing.  Knowledge of mail merge for mass mailing purposes and to produce donor letters and envelopes.  Comfortable with public speaking and community networking required.  Demonstrate good decision making and communication skills.  Read, write, and comprehend English proficiently. Other: Reliable transportation, proof of auto liability coverage, and a valid driver’s license required.  Must be able to pass drug test and criminal background check requirements of agency licensed by the HHSC.


Environmental and Working Conditions: Performs duties in an office environment during agency operating hours, generally 8-5.  Some nights and weekends required for special events.


Physical and Mental Effort: Prolonged sitting required, with ability to operate office equipment.  Requires ability to handle stressful situations in a calm and courteous manner, at all times.  Requires working under some stressful conditions to meet deadlines and agency financial needs, and to make quick decisions as well as resource acquisition. Must be able to read, write, and comprehend English proficiently.


Essential Functions Under the leadership of DDM, serve as primary contact/lead on HuRrAh! To include silent and live auction, vendor relationship, program development, schedule development, day-of-coordinator, and design execution Serve as a liaison for online fundraising events (NTxGD, Giving Tuesday, GGCE/year end) and create and execute campaign around each event Serve as staff liaison for client support group and plan a gathering at least once per quarter Plan, Coordinate, and Execute fall Gift Gathering Event including guest list, catering/donations, location, set-up, volunteer logistics, etc. Attend community events as needed for fundraising and awareness or client building (bingo night, client support group events, attendant training night, community partner events, fairs, etc.) Work with Attendant Manager to plan and execute Attendant Training events around metroplex Work with Director of Development and Marketing and Director of Community Relations to plan Calla mixers/provider parties/launch party Identify, plan, and attend other “fundraising” events (brewery donation days, Arlington Gives Concert, identify corporations that “donate” and execute partnerships, etc.) Build out newsletters for different groups using materials produced by Director of Development and Marketing and advised by Director of Community Relations. Manage and update donor database services to ensure timely and proper reporting General administrative support to the Development and Marketing Department Maintain the spirit of teamwork in the effort to provide a caring and respectful environment Carries out other duties as assigned.

Interested applicants can apply on our website at www.hratexas.org/careers.

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