Private Grants Manager

SafeHaven of Tarrant County
March 4, 2019
Fort Worth, United States
Job Type



The Private Grants Coordinator is primarily responsible for developing, preparing, researching, and writing grant proposals for submission to potential funding sources to obtain funds for ongoing or special projects.  The position emphasizes identifying and applying to private funding sources that expand agency revenues.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.


Identifies and researches private foundations and corporations sources of funding.


Writes, maintains and manages United Way applications (2 total, currently).


Writes, edits, proofreads and submits proposals.  Tracks status of proposals and follows up to provide additional information as required by funding sources.


Maintains funding calendar to ensure adequate requests for each of SafeHaven’s programs.


Manages and prepares reports to foundations as necessary or as funding source desires.


Document foundations information into DonorPerfect regularly, including: cultivation status, LOI sent, award/decline letters, reports sent, information requested, updated contact information, history of funding, etc.  Additionally, ensure hard copy documentation in files.


Researches funding source proposal requirements and submittal deadlines and maintains report deadline calendar for private sources.


Maintains consistent communication with client services staff and management to determine goals and objectives, scope, feasibility, and funding needs for programs in partnership with Chief Sustainability Officer and Chief Executive Officer.


Maintain relationship with program staff to obtain up to date programmatic information and statistics.


Steward, build and maintain strong relationship with foundations through regular contact and appropriate follow-up.


Gathers and maintains current files on agency programs and projects.


Coordinate proper representation for site visits, as necessary (ex: CEO, CSO, Board member, etc.)


Other Duties:

In accordance with the team philosophy of the agency, will routinely be required to carry out or assist with other tasks in addition to the activities listed above, as assigned by supervisor.  Must act in accordance with the agency’s mission statement and goals.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


General Qualifications:

Ability and confidence to interact with varied constituencies

Ability to creatively conceive and aggressively pursue fundraising opportunities as appropriate, promoting SafeHaven and its mission

Ability to work flexible schedule including some evenings and weekends

Dedication, flexibility, attention to detail and creativity is a must

Goal oriented – work towards achieving development strategic goals

Personal computer proficiency required, including: Word, Excel and Outlook

Self-motivated – able to determine necessary tasks to finish goals

Sensitivity to the issue of domestic violence


Supervisory Skills:

Project management skills


Education and Experience:

Bachelor’s degree required

Demonstrated aptitude in working with diverse community groups, including private  and corporate foundations

Familiarity with fundraising software – DonorPerfect

Minimum of 3 + years of successful direct fundraising experience


Language Skills:

Ability to write reports and business correspondence

Ability to read, analyze and interpret foundation requirements and guidelines

Ability to respond creatively and diplomatically to conflicting priorities

Excellent written, editing and verbal communication skills with the demonstrated ability to use diplomacy and tact when communicating with all stakeholders

Strong public speaking abilities


Reasoning Ability:

Big picture thinker – able to strategically plan for future

Excellent budget development

Ability to interpret statistical data and compute agency statistical information

Exceptional organizational and communication skills


Certificates, Licenses, Registrations:

Current Texas Driver’s license and proof of auto liability insurance required.


Physical Demands:

Dexterity in both hands and both wrists required

Frequent prolonged sitting and telephone contact

Frequent walking and standing

Occasional lifting up to 40 pounds


Work Environment:

Ability to effectively and consistently work in open concept environment

Ability to bring positivity to open concept space

Work in tandem with development team



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