The Private Grants Coordinator is primarily responsible for developing, preparing, researching, and writing grant proposals for submission to potential funding sources to obtain funds for ongoing or special projects. The position emphasizes identifying and applying to private funding sources that expand agency revenues.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Identifies and researches private foundations and corporations sources of funding.
Writes, maintains and manages United Way applications (2 total, currently).
Writes, edits, proofreads and submits proposals. Tracks status of proposals and follows up to provide additional information as required by funding sources.
Maintains funding calendar to ensure adequate requests for each of SafeHaven’s programs.
Manages and prepares reports to foundations as necessary or as funding source desires.
Document foundations information into DonorPerfect regularly, including: cultivation status, LOI sent, award/decline letters, reports sent, information requested, updated contact information, history of funding, etc. Additionally, ensure hard copy documentation in files.
Researches funding source proposal requirements and submittal deadlines and maintains report deadline calendar for private sources.
Maintains consistent communication with client services staff and management to determine goals and objectives, scope, feasibility, and funding needs for programs in partnership with Chief Sustainability Officer and Chief Executive Officer.
Maintain relationship with program staff to obtain up to date programmatic information and statistics.
Steward, build and maintain strong relationship with foundations through regular contact and appropriate follow-up.
Gathers and maintains current files on agency programs and projects.
Coordinate proper representation for site visits, as necessary (ex: CEO, CSO, Board member, etc.)
In accordance with the team philosophy of the agency, will routinely be required to carry out or assist with other tasks in addition to the activities listed above, as assigned by supervisor. Must act in accordance with the agency’s mission statement and goals.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability and confidence to interact with varied constituencies
Ability to creatively conceive and aggressively pursue fundraising opportunities as appropriate, promoting SafeHaven and its mission
Ability to work flexible schedule including some evenings and weekends
Dedication, flexibility, attention to detail and creativity is a must
Goal oriented – work towards achieving development strategic goals
Personal computer proficiency required, including: Word, Excel and Outlook
Self-motivated – able to determine necessary tasks to finish goals
Sensitivity to the issue of domestic violence
Project management skills
Education and Experience:
Bachelor’s degree required
Demonstrated aptitude in working with diverse community groups, including private and corporate foundations
Familiarity with fundraising software – DonorPerfect
Minimum of 3 + years of successful direct fundraising experience
Ability to write reports and business correspondence
Ability to read, analyze and interpret foundation requirements and guidelines
Ability to respond creatively and diplomatically to conflicting priorities
Excellent written, editing and verbal communication skills with the demonstrated ability to use diplomacy and tact when communicating with all stakeholders
Strong public speaking abilities
Big picture thinker – able to strategically plan for future
Excellent budget development
Ability to interpret statistical data and compute agency statistical information
Exceptional organizational and communication skills
Certificates, Licenses, Registrations:
Current Texas Driver’s license and proof of auto liability insurance required.
Dexterity in both hands and both wrists required
Frequent prolonged sitting and telephone contact
Frequent walking and standing
Occasional lifting up to 40 pounds
Ability to effectively and consistently work in open concept environment
Ability to bring positivity to open concept space
Work in tandem with development team