Gift Processing Coordinator

Fort Worth Country Day School
April 23, 2019
Fort Worth, TX
Job Type


Reporting to the Director of Advancement, the Gift Processing Coordinator directly supports all members of the Advancement Team.  This person is primarily responsible for gift entry and record management, gift acknowledgement and receipts, financial reports, purchase orders, administrative functions of the Advancement Office and is the primary supervisor of the database system and information processing.  As a member of the Advancement Team, the person in this position will be asked to assist with campus special events, alumni events and fundraising events as needed.


The Gift Processing Coordinator is a full time, non-exempt, hourly paid employee.


Primary responsibilities include, but not limited to:

  • Processing all gifts and pledges, generating all acknowledgement letters, pledge reminders, weekly and monthly financial reports, as well as coordination and reconciliation with the business office/controller
  • Overseeing multiple funds and campaigns. Proficiency in the usage of Senior Systems by Ascendance or other donor centric database
  • Managing the annual budget on a monthly basis; coordinating with team members to keep an updated account of budget needs
  • Generating reports, labels and other database materials as needed for fundraising campaigns or special projects as requested by the director, other staff members or the volunteer leadership
  • Creating the parent, faculty/staff directory each year
  • Producing the annual report of donors
  • Providing technical support for the Advancement team
  • Offering general administrative support to the Advancement Department


The ideal candidate will also have:

  • The ability to learn and maintain a database with accuracy
  • Strong organizational skills
  • Discretion and confidentiality
  • Proficiency in Senior Systems by Ascendance is preferred



  • Bachelor’s degree
  • Strong financial/accounting proficiency
  • Microsoft Word and Excel proficiency


All employees of FWCD must:

  • Model the core values (Respect, Responsibility, Kindness, Courage, Integrity and Scholarship)
  • Exhibit generous community spirit, professional flexibility, a sense of humor and a positive attitude
  • Collaborate and work well with colleagues and parents
  • Execute duties in a positive and punctual manner
  • Be an enthusiastic lifelong learner driven toward professional self-improvement and personal growth


Fort Worth Country Day is an Equal Opportunity Employer that maintains a policy of nondiscrimination with respect to all applicants for employment.  The ideal candidate should possess a thoughtful approach and knowledge of intercultural communication and inclusion of underrepresented groups.


Fort Worth Country Day earned the distinction of being ranked one of the Best Companies to Work for in Fort Worth for 2018.


Fort Worth Country Day is a coed, junior kindergarten through grade 12 college-preparatory day school with approximately 1065 students.  Country Day seeks to promote inclusivity and retain a diverse faculty.  The 104-acre campus offers excellent facilities for academics, arts and athletics.  Faculty and administration nurture a collegial professional environment in which innovation is encouraged.  Opportunities for ongoing professional development are exceptional.  Fort Worth Country Day is proud of its school community where students, parents, faculty, staff and administration join together to develop an effective and enjoyable place to teach and learn.


Fort Worth ranks as one of the top 20 largest cities in the United States and is known for its vibrant arts, music, and cultural life.  The Dallas/Fort Worth metropolitan region is home to over 6.5 million people. More information about the School and Fort Worth community is available at


Candidates should include a resume when applying.  Click Here to Apply



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