Full Charge Bookkeeper

Montessori Institute of North Texas
January 5, 2022
13612 Midway Rd. #292, Dallas,Tx 75244, TX
Job Type


Are you looking for exciting and meaningful work in the field of education? Join us at the Montessori Institute of North Texas (MINT) and be part of a dynamic team that is changing the world by changing how children are educated.

The MINT bookkeeper manages all day-to-day financial tasks and operations and works to improve existing systems. The bookkeeper must have a thorough understanding of fund accounting; experience in non-profit accounting; and deep experience with QuickBooks and Microsoft Office. The bookkeeper must be able to handle all aspects of bookkeeping for a rapidly growing non-profit, including accounts payable, accounts receivable, and payroll and contract worker payments. Attention to detail and ability to analyze data are key to this position.

Responsibilities include general ledger; accounts payable and accounts receivable; managing and tracking restricted funds; preparation of monthly financial reports, including income statement, balance sheet and multiple budget reports; and preparing annual financial reports detailing expenditures for specific grants as requested. Specific duties include but are not limited to:

  • Manage payroll
  • Pay bills and process check requests as approved by ED
  • Enter data into QBO and Populi including deposits and withdrawals, generate invoices, run reports, and other miscellaneous activities
  • Assist in creating and revising course budgets, admin/overhead budget, agency budget, and event budgets
  • Assist in updating Enrollment Contracts and Installment Payment Agreements
  • Track grant revenue and expenses and generate grant budgets and financial reports as requested
  • Track fundraising revenue and expenses and prepare financial reports for donors as requested
  • Create and Issue tax forms for students and staff
  • Submit wire transfers for transactions
  • Maintain and review all financial records on a monthly, quarterly, and annual basis
  • Prepare financial reports for Board of Directors meetings
  • Provide information, data, and reports for Finance and Budget meetings as requested by ED
  • Prepare quarterly tax reports
  • Provide documents and information to the designated accountant for year-end tax filings
  • Provide input to ED to improve financial and payroll systems and assist in developing financial procedures in accordance with best practice for non-profit accounting
  • Participate in preparation for financial audits and reviews, including document preparation and on-site support

This is a 40 hour/full time, exempt position with medical benefits. The work is on-site at MINT in Dallas, with flexibility for some remote work. The salary is commensurate with experience.

Application Instructions

Submit cover letter with resume to Director of Outreach and Community Relations at info@montessori-mint.org.

No phone calls please.

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