Executive Administrative Assistant

Temple Emanu-El
Published
March 25, 2019
Location
Dallas, Texas
Category
Job Type
State
Texas

Description

The Executive Administrative Assistant to the Senior Rabbi provides administrative support for life-cycle events, worship services, congregational programs, Temple committees, educational classes, communal involvement, pastoral work, rabbinic and professional conferences.

Professional Requirements and Skills:

  • Excellent interpersonal and communication skills
  • Ability to handle stressful and emergency situations
  • Maintain utmost confidentiality in matters personal and professional
  • Capable of working on multiple tasks at a fast pace with minimum of supervision
  • Develop effective and respectful working relationships with clergy and all other staff members
  • Analyze and resolve problems/situations demonstrating good judgment and common sense
  • Computer knowledge – Microsoft Word, Excel, Outlook, data base management, internet
  • Knowledge of Judaism and Jewish practices

General Duties:

Maintain the Senior Rabbi’s calendar, scheduling appointments, including ongoing meetings with President, Assistant/Associate Rabbis, Cantor, senior staff. Work with all clergy in coordinating their absences for vacations, conference attendance, personal and business travel.

Schedule meetings and prepare paperwork for all Bar/Bat Mitzvah students, wedding couples, baby naming couples, funerals, minyan services and unveilings.  Assist Senior Rabbi in assigning clergy for life cycle events and various rabbinic rotations.

Coordinate arrangements and travel for Senior Rabbi’s speaking engagements, guest lectures, conferences, national commissions, meetings out of town.

Assist in conducting interviewing process and hiring of Administrative Assistants for the Assistant/Associate Rabbis. Assist the Senior Rabbi in search process and transitioning for all clergy and other professional staff positions.

Screen all calls, open and sort mail, prepare correspondence, order books and ritual items, complete check requests and credit card receipts, track charitable giving, prepare set-up forms and EMS room reservations and handle special projects.

Work with congregants and non-members requesting financial assistance due to dire circumstances. Conduct interviews, assess need, collaborate with two other staff members and process disbursements from appropriate funds.

Benefits:

Paid vacation, sick leave, parental leave, medical, vision, dental, retirement plans, leave early for Shabbat, Life Insurance and complimentary synagogue membership to all full-time Jewish employees.

Preferred Degree and Experience:

Bachelors degree  with five years’ experience

To apply, please send resume and cover letter to Personnel@tedallas.org

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