Development Manager–Special Events

The Senior Source
Published
July 21, 2021
Location
3910 Harry Hines Blvd, Dallas, Texas
Category
Job Type

Description

Job Title: Development Manager – Special Events

Reports To: Chief Development Officer

Category: Exempt; Full-time

The Senior Source is the #1 resource in the Dallas area for empowering and equipping individuals and families to navigate aging. Since 1961, we have provided financial and emotional services for older adults to age with dignity and purpose. Whether older adults are navigating financial matters, caregiving issues, or senior living options, The Senior Source guides them towards a successful solution.

Diversity and inclusion are essential to The Senior Source’s mission of enhancing the quality of life of older adults in Dallas. We continually foster and support the principles and values of our agency by promoting an environment that is welcoming and inclusive of all values, opinions, experiences, and cultures to best address the needs of our employees, clients, and volunteers.

 Purpose:

The Development Manager – Special Events will contribute to the revenue raising efforts of The Senior Source by working with staff and volunteer leadership in planning, coordinating, and implementing events designed to raise a combined $1.3M annually and to promote community awareness of The Senior Source.

This position requires someone who is highly organized and detail oriented, and who understands the larger context in which these details exist. This creative individual possesses the energy and enthusiasm to work with others, at times under pressure, with the initiative and follow-through to achieve a common goal. S/he displays integrity, discretion and thoughtfulness in handling confidential and sensitive donor and gift information. S/he is accountable, reliable, open to new ideas and unexpected situations, and is a contributing member of the Development team.

 Core Competencies: Initiative, Detail-Oriented, Collaboration/Partnerships

Duties and Responsibilities:

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties and responsibilities listed below. The duties and responsibilities include the following, though other duties may be assigned.

Event Management

  • Creates and ensures successful execution of event timelines.
  • Creates event budgets with a goal of maximizing revenue and minimizing expenses while still producing professional events.
  • Builds relationships, negotiates contracts, and coordinates event logistics with event vendors.
  • Works with Communications and Marketing department to develop materials related to events including external communications, printed event materials (including but not limited to signage, programs, nametags, etc.) and digitally shared communication.
  • Administers event related guest experiences, including registration and seating. This may include researching and securing current digital platforms to advance their administration.
  • Drafts and disseminates targeted electronic communication pertaining to events.
  • Drafts solicitation and acknowledgement letter templates, updates sponsorship forms, and executes mass mailings in order to secure financial support.
  • Provides post-event wrap up both through donor communication via event financial and procedural analysis.

Volunteer Management

  • Contributes to a culture of collaboration between staff and volunteer leaders involved in agency special events.
  • Communicates regularly with staff and volunteer leadership to convey fundraising success, opportunities, and pertinent deadlines.
  • Provides staff support to event chairs and related committees; this includes but is not limited to keeping records, preparing meeting notices and minutes, handling correspondence and meeting with committee members in groups or one-on-one.
  • Helps implement appropriate cultivation and stewardship opportunities for committee members, donors, prospects, and other external constituencies.

Fundraising Activities

  • Together with Chief Development Officer and volunteer leadership, determines pricing levels for underwriting, sponsorship, and ticket sales.
  • Conducts prospect research as needed for events.
  • Works with Database and Operations Manager regarding the creation, maintenance, and update of individual, organization, and gift records in the donor database.
  • Monitors fundraising leads per each event.
  • Aids in department-wide development activities throughout the year.

Other

  • Attends regular agency staff meetings, department meetings and applicable in-service trainings.

Key Technical Skills and Knowledge: 

To perform this job successfully, an individual must be able to perform each qualification satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Ability to multi-task and prioritize within a fast-paced, deadline driven environment
  • Creative and engaging problem solving and planning
  • Excellent oral and written communication skills, along with customer service and team skills
  • Excellent computer skills: proficient in the use of Microsoft Office and
  • Proficient in the use of Raiser’s Edge (NXT experience a plus).
  • Acute attention to detail
  • Solid organizational and planning capabilities
  • Superb interpersonal skills
  • Ability to display discretion and thoughtfulness, based on varied interactions with numerous constituencies
  • Ability to recognize when to lead and when to defer to the opinions of others
  • Open to and able to adapt to new ideas and unexpected situations

Education/Experience:

  • Bachelor’s degree
  • Minimum 3 years of special events experience, with nonprofit events preferred.
  • Working knowledge of donor databases, with Raiser’s Edge preferred.
  • Knowledge of Dallas’ funding community highly desirable.

Position Positives

  • Generous PTO policy
  • 403B contribution plan with employer matching
  • Opportunities for working remotely with supervisor permission
  •  A collaborative culture with team building and staff events throughout the year

Physical Requirements:

The physical requirements and work environment characteristics described here are representative of those encountered by an employee performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • Moderate-high stress level
  • Moderate noise level
  • Regular and predictable attendance
  • Occasional standing and lifting of at least 20 pounds
  • Long periods of sitting
  • Occasional weekend and/or evening availability, particularly as needed for events
  • Occasional local travel

Application Instructions

Qualified candidates should submit a resume and cover letter to srussell@theseniorsource.org

The Senior Source is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.

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