Asst. Director of Development, Events and Special Projects

Vogel Alcove
June 4, 2019
Dallas, TX
Job Type



Working with the Vogel Alcove Development team, the Assistant Director, Events and Special Projects is responsible for creating and executing projects and programs that support and enhance the organization’s fundraising efforts.  Responsibilities include prospect research, assisting with donor cultivation, donor stewardship, annual campaigns, and events, grant writing support and provides administrative support to the President/CEO.  This position reports directly to the President/CEO and works closely with other directors – Chief Development Officer, Chief Marketing Officer, and Director of Grants and Research.


 Fundraising Events:

  • Assume a lead role in planning and executing all fundraising events, including Design & Dine, Day 1 Dallas, and the Arts Performance event.
  • Manage event logistical details, serving as point of contact for vendors and supporters.
  • Organize auction procurement efforts and prepare auction materials.
  • Work with Development team to develop event programs, run of shows, and assist with volunteer assignments.
  • Record and track event data and constituent information, including budget information, registration, and results.
  • Coordinate with other seasonal or special events, support community cause marketing initiatives/events, and oversee donor appreciation/cultivation events.
  • Manage additional special projects that attract funds.

Donor Prospect Research:

  • Help research and identify corporate and individual donor prospects and assist the Chief Development Officer with corporate sponsorship applications.
  • Prepare donor prospect profiles and background for solicitors.
  • Prepare materials for internal and external presentations.

Donor Cultivation, Solicitation, and Stewardship:

  • Schedule meetings or site visits with donor prospects.
  • Fulfill donor benefits and insure that all gifts have been acknowledged.
  • Coordinate donor cultivation and donor recognition activities; prepare invitations, programs, and other materials for events or meetings
  • Maintain relationships and support retention of donors through excellent relationships building skills and follow up.
  • Manage Classroom Champion and Flight program – communication with donors and recordkeeping.
  • Ensure donor stewardship and cultivation activity is accurately reported in Salesforce; design and run reports and assist with donor database maintenance.

Grant Writing:

  • Assist the Director of Grants and Research in researching grant opportunities, writing narratives for grant submissions, and management of grant calendar.

President/CEO Support:

  • Provide administrative and clerical support to President/CEO, as needed.
  • Assist with correspondence including drafting, editing, and preparing various documents and reports
  • Schedule and coordinate logistics for meetings and special events.
  • Serve as the administrative liaison to the Board of Directors and board committees.


  • Bachelor’s degree
  • 2 years’ experience in a Development/fundraising/event management role, preferably in non-profit community-based organization.
  • Ability to work some evenings and weekends
  • Excellent written and verbal communication skills
  • Knowledge and experience of data entry systems and reporting (Salesforce experience preferred).
  • Proficient in the use of MS Office programs
  • Ability to prioritize, multi-task, and follow through with minimal direction in a fast-paced, high energy environment.
  • Attention to detail, project management skills, and strong organizational skills
  • Flexibility, in varied job assignments.
  • Upbeat, positive, warm, and outgoing personality.
  • Energetic team player, who work well in collaborative situations
  • All other duties as assigned

Vogel Alcove offers a competitive salary commensurate with experience and qualifications, a generous benefits plan for regular full-time and regular part-time employees and a great working environment. Qualified candidates should submit resume and cover letter with salary history to

No Phone Calls Please!

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