Administrative Coordinator and Data Entry Specialist

United Way of Metropolitan Dallas
February 12, 2021
Dallas, Texas
Job Type


United Way is a community-based social change organization that puts opportunity in the hands of all North Texans in Collin, Dallas, southern Denton, and Rockwall Counties. United Way partners with hundreds of corporations, philanthropic organizations, educational institutions, nonprofit service providers, city and state government entities and representatives, advocates, and community leaders to improve education, income, and health – the building blocks of opportunity. United Way leverages our resources and networks to bring the best people, ideas, and projects together to create lasting change. Together, we believe we can build a future in which all North Texans, regardless of race or zip code, have the opportunity and access to achieve their full potential.


The Administrative Coordinator and Data Entry Specialist will provide administrative support to the Early Childhood Team and will work in cooperation with other department administrative professionals as needed, to provide administrative support on large-scale events or projects. Responsibilities include coordinating the receipt, entry and reporting of client data for both the HOPES and THVP contracts in a timely and accurate manner.  The Administrative Coordinator and Data Entry Specialist will oversee the Start Smart program. Other duties as assigned by the Vice President of Early Childhood Initiatives.


United Way of Metropolitan Dallas is fully committed in all aspects of our work to becoming a fully inclusive, multicultural, antiracist organization.  Those who share in this commitment and who are willing to actively engage antiracist ideas, behaviors, and actions are invited to apply for open positions.


To perform the job successfully, competitive applicants should demonstrate the following competencies:

  • Mission-Focused:  Create real social change that leads to improving lives in our community.
  • Relationship-Oriented:  Is able to communicate effectively to develop, grow and sustain productive relationships.  Knows how to capture and record relevant information and how to interpret and utilize the information to forge partnerships, collaborate, cultivate, grow, sustain and strengthen internal and external relationships.
  • Results-Driven:  Dedicated to shared and measurable goals; creating, resourcing, scaling, and leveraging strategies and innovations for broad impact.
  • Stewards:  Our actions, behaviors, and decisions on behalf of our donors must be transparent, meet the highest ethical standards, and align with organizational goals.



  • Perform routine administrative functions such as answering communications and responding appropriately based on urgency and priority
  • Making travel arrangements as needed
  • Manage individual projects as assigned
  • Assist with preparing presentations, reports, letters and other documents
  • Assist with coordination and scheduling of all meetings including minutes at meetings as needed, facility arrangements, sending reminders, and maintaining RSVP lists
  • Assist with preparation of meeting materials
  • Assist with agency correspondence and mailings
  • Maintain accurate records of contact information for external organizations
  • Provide backup to other CI Administrative roles as needed
  • Input monthly client data for HOPES and THVP state contracts
  • Support the Start Smart and OUaM programs
  • Manage marketing requests for the early childhood team
  • Other duties as assigned




  • Exhibits professional and positive conduct when interacting with board members, volunteers, community leaders and the general public, as well as internal staff
  • Displays strong organizational skills and ability to prioritize multiple tasks and assignments, including responding to urgent requests as needed
  • Employs excellent verbal communication skills, including the ability to express oneself concisely and clearly using correct grammar
  • Possesses excellent written communication skills, including the ability to create, proofread, edit and publish in the appropriate format all requested outgoing correspondence from the executive office
  • Demonstrates high attention to detail
  • Ability to work in a fast pace environment
  • Outstanding flexibility; must be able to work under stress and reflect at all times a positive can-do attitude and the best image of the organization
  • Acts in a self-directed manner with little or no supervision
  • Exercises sound judgment and discretion in handling confidential information
  • Able to work at an appropriate pace, while maintaining accuracy
  • Strong administrator
  • Skilled in the Microsoft Office suite of products
  • Holds a valid Texas driver’s license, auto insurance coverage, and access to reliable transportation
  • Supportive of the mission, vision, and values of United Way of Metropolitan Dallas





EDUCATION:   High School Diploma/GED Required; Bachelor’s Degree Preferred


EXPERIENCE:   Minimum two years of administrative office, data entry and or customer service work



Well organized, detail oriented, able to multi-task

Ability to manage multiple projects simultaneously

Strong Communication and Relationship Management Skills

Creative Thinker; Able to adapt

Proficiency MS Word, PowerPoint, Excel and Internet and knowledge of Social Media


Ability to maintain confidential information

Job may require moving of up to 40 lbs. of weight

Application Instructions

Please apply online at

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